Process

CAFM-Blog.de | RACI matrix as a lifeline for complex projects

RACI Matrix as a Lifeline for Complex Projects

Who doesn't know it? In everyday IT life or during the implementation of highly advertised facility management systems, an actually simple task often turns into a confusing web of emails, informal agreements, and sudden gaps in responsibility. When a project fails or schedules falter, it's rarely due to a lack of motivation – usually, there's simply a lack of clarity about who's in charge, who's taking action, and who was actually just meant to be CC'd. The RACI matrix [...]

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CAFM-Blog.de | Successful recruiting: Attracting and retaining new employees

Successful Recruiting: Attracting and Retaining New Employees

Recruiting, the process of attracting new employees, has evolved from an operational necessity to a strategic core area of every company. In view of a changing labor market, increasing demand for specialized skills, and the growing importance of employee retention, a well-thought-out and future-oriented recruiting approach is essential. This article highlights the essential pillars of successful recruiting, from strategic alignment and the use of modern technologies to nurturing a

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CAFM-Blog.de | IT Project Management 2026: Best Practices for Successful Projects

IT Project Management 2026: Best Practices for Successful Projects

Agile methods offer a flexible approach to IT project management, particularly suitable for dynamic and rapidly changing environments. These methods are best suited when teams are working on software development or innovation projects where adaptability and rapid iterations are crucial. However, a common misconception is that agile practices are universally applicable. In many cases, they cannot be applied to traditional IT projects that rely heavily on established processes

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CAFM-Blog.de | Calculating cost savings through CAFM in practice

Calculating Cost Savings Through CAFM in Practice

Cost savings through CAFM can be practically determined via ROI calculations, based on efficiency gains and reductions in maintenance, energy, and personnel. Studies typically show 20-60% savings in relevant areas. [Source / Source] Calculation methods GEFMA 460 standardizes the economic efficiency analysis: Determine costs (introduction, operation) and benefits (savings in 15 functional areas) through investment calculation with an interest factor. [Source] Steps: 1. Quantify expenses (internal/external) (e.g., hourly wage × time). 2. Evaluate benefits (e.g., € savings per process).

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CAFM-Blog.de | Target setting in accounting [common problems]

Accrual Accounting [Common Problems]

Accrual accounting in bookkeeping is crucial for correct financial reporting. It is de facto mandatory for companies that need a precise and timely representation of their financial situation to make informed decisions. And without accrual accounting, proper bookkeeping becomes difficult ;-) A significant limitation is that inaccurate or incorrect accruals can lead to substantial errors in the balance sheet. These errors can not only have legal consequences,

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CAFM-Blog.de | BIM Models in Practice: How to Optimize Your Building Management

BIM Models in Practice: How to Optimize Your Building Management

In the European construction industry, BIM modeling is not just a trend, but a necessity. But what exactly is a BIM model? It is a digital representation of the physical and functional characteristics of a building, enabling all relevant data to be bundled in an integrated platform. This Building Information Modeling revolutionizes the way we plan, build, and manage buildings. With the increasing complexity of construction projects, the importance of BIM software

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CAFM-Blog.de | Intelligent Inventory Management: More Efficiency Through Digital Solutions

Intelligent Inventory Management: More Efficiency Through Digital Solutions

In Facility Management, effective inventory management is indispensable (and we can confirm this from 20 years of team experience...). Given the growing complexity and increasing digitalization, the question arises: How can companies manage their resources more efficiently and save costs in the process? The answer lies in intelligent digital solutions that revolutionize the inventory management process. Traditional methods of inventory management, such as Excel spreadsheets and manual inventory counts, still have their place in many companies. But

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CAFM-Blog.de | The Best Tips for Choosing the Right Facility Management System

The Best Tips for Choosing the Right Facility Management System

Building management and property management are becoming increasingly complex; choosing the right facility management system is more crucial than ever. Whether it's CAFM software or specific building management solutions, a well-chosen system can make your company more efficient and cost-effective. In this post, we give you the best tips for selecting a facility management system that meets your requirements. Understand your business needs Before you choose

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CAFM-Blog.de | Efficient agile project management in practice

Efficient Agile Project Management in Practice

Agile project management has gained significant importance in recent years, especially in software development and in rapidly changing industries. The ability to adapt to dynamic market conditions and respond promptly to customer feedback is crucial for companies. Traditional project management methods, which are often rigid and linear, can be insufficient in a rapidly changing environment. Agile approaches enable teams to work iteratively, meaning they

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CAFM-Blog.de | LEED and BREEAM: Building Certification in Focus

LEED and BREEAM: Building Certification in Focus

LEED, which stands for "Leadership in Energy and Environmental Design," is an internationally recognized certification system developed by the U.S. Green Building Council (USGBC). It aims to promote environmentally friendly and resource-efficient buildings. LEED evaluates the sustainability of buildings in various categories, including site selection, water efficiency, energy and atmosphere, materials and resources, and indoor environmental quality. Certification is awarded in different levels: Certified, Silver, Gold, and Platinum, depending on the achieved

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CAFM-Blog.de | How to overcome the fear of changing jobs [and 5 signs when]

How to Overcome the Fear of Changing Jobs [and 5 Signs When]

Have you ever wondered if it's time to change jobs? Perhaps you feel dissatisfied or even stuck in your current position. According to a Gallup study, only about 15% of employees worldwide are engaged at work, while 85% are more or less demotivated. These numbers are alarming and show that many people struggle with their professional situation. If you are among those

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CAFM-Blog.de | The Pitfalls of Micromanagement and How to Avoid It

The pitfalls of micromanagement and how to avoid it

As simple as it is right: Effective management is crucial for a company's success. But while some leadership styles foster employee autonomy and creativity, micromanagement can quickly become a hindrance. It may seem tempting to control every detail, but this approach can significantly impact both your team's motivation and productivity. How does this happen? Micromanagement is often based on a deep-seated need for control and perfection.

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CAFM-Blog.de | 10 extraordinary management books that could change your career

10 Exceptional Management Books That Could Change Your Career

Whether it's personnel management, project management, or change management – the right reading material can make a difference in your career or for your company and team. In this article, we present ten exceptional books that are not only available in German but also online (you guessed it… on Am*z*n and in well-stocked local bookstores). These works are characterized by their practical approaches and deep

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CAFM-Blog.de | Costs of LEED and BREEAM certification

Costs of LEED and BREEAM Certification

LEED (Leadership in Energy and Environmental Design) and BREEAM (Building Research Establishment Environmental Assessment Method) certifications are two of the best-known and most widely used standards for sustainable construction worldwide. LEED was developed in the USA and has established itself as an international standard, while BREEAM originated in the United Kingdom and is also globally recognized. Both certifications aim to promote environmentally friendly construction practices, increase energy efficiency, and

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CAFM-Blog.de | Maturity Model: An Indispensable Tool or Just a Trendy Buzzword?

Maturity Model: An Indispensable Tool or Just a Trendy Buzzword?

In the world of facility management, many buzzwords vie for attention. One of them is the maturity model. But is it an indispensable tool or just a trendy buzzword? This question deserves thorough consideration, especially in times when digital transformation is revolutionizing our way of working. The maturity model offers companies the opportunity to evaluate and specifically optimize their processes and systems. It is not just a theoretical concept, but

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