Cost savings through CAFM can be determined practically through ROI-calculations, based on efficiency gains and reductions in maintenance, energy, and personnel. Studies typically show 20-60% savings in relevant areas. [Source / Source]
Calculation methods
GEFMA 460 standardizes the economic analysis: Determine costs (introduction, operation) and benefits (savings in 15 functional areas) through investment calculation with an interest factor. [Source]
Steps: 1. Quantify expenses (internal/external) (e.g., hourly wage × time). 2. Evaluate efficiency benefits (e.g., € savings per process). 3. ROI = (Benefit – Costs) / Costs × 100, Payback in 2-3 years. [Source]
tools like Excel or integrated CAFM-modules automate dashboards for KPIs such as cost per m².[Sourcecafm-consult.fm-connect
Practical figures from studies
More than 60% of users save costs through better Transparency and efficiency; Trend study 2013: Documentation and services optimized.
20% lower maintenance costs, 15-25% Energy saving, 30-40% faster problem resolution.[Sourcecafm-consult.fm-connect
Energy example: Reduce consumption from 900 to 750 kWh/m² = 16.7% savings through monitoring and measures.[Sourcecafm-consult.fm-connect
Through Automation reduce personnel costs by up to 30%.[Sourcecafm-consult.fm-connect
Case study: DEPOT
With 480 Branches: 80% Automation reduced processing time and external costs; ROI achieved in months through central control.[Sourcecafm-consult.fm-connect
Assumption: €10/hour × 1 hr/report × 80% × 12,000 reports/year = €96,000 savings.
Table: Typical savings
| Area | Savings per Year | Source |
|---|---|---|
| maintenance | 20% | [Sourcecafm-consult.fm-connect |
| Energy | 15-25% | [Source] |
| processes | 30-40% | [Sourcecafm-consult.fm-connect |
| Total (Study) | >60% Users | [Source] |
Adapt to your portfolio: Multiply area × rate (e.g., 1 million m² × €5/m² savings = €5 million). [Source]
