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Calculating cost savings through CAFM in practice

February 23, 2026

Cost savings through CAFM can be determined practically through ROI calculations, based on efficiency gains and reductions in maintenance, energy, and personnel. Studies typically show 20-60% savings in relevant areas. [Source / Source] Calculation Methods GEFMA 460 standardizes the economic efficiency analysis: Determine costs (introduction, operation) and benefits (savings in 15 functional areas) through investment calculation with an interest factor. [Source] Steps: 1. Quantify expenses (internal/external) (e.g., hourly wage × time). 2. Evaluate efficiency benefits (e.g., € savings per process). [...].

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CAFM software comparison: Which solution fits?

February 20, 2026

The CAFM market is characterized by a variety of providers with very different functional scopes. The most powerful solutions are typically integrated platforms that centrally map and control properties, technical equipment, spaces, and resources. They are primarily aimed at medium-sized and large companies with complex requirements, bundling functions such as asset management, space and floor plan management, maintenance management, energy management, and reporting in one system. A significant disadvantage of these comprehensive systems is their complexity.

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Operator Responsibility in Facility Management: What You Need to Know

February 16, 2026

Operator responsibility is a central topic in facility management, derived from a variety of legal requirements. Especially in Germany, operator obligations are clearly regulated, which presents both an opportunity and a challenge for companies. The legal bases define not only obligations but also liability risks that operators must know and manage. Legal framework in Germany Numerous laws and ordinances regulate operator responsibility. These include, among others, the German Occupational Safety and Health Act (ArbSchG),

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GEFMA Standards in Facility Management: Norms and Best Practices

February 13, 2026

Over the years, GEFMA standards have become an indispensable part of facility management. Originally created to establish uniform quality criteria, they are now the backbone for efficient and sustainable operations in many companies. A remarkable fact is that over 70% of facility management professionals in Germany state that applying GEFMA standards has significantly increased their efficiency. This is not just a number – it is a clear

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VDMA Standards for Intelligent Building Automation

February 11, 2026

Considering that over 80 percent of a building's operating costs are generated by energy consumption, it is hardly surprising that VDMA standards in building automation are becoming increasingly important. These standards are not just a set of rules, but the backbone for intelligent and efficient buildings. The development of these standards has taken place over years and reflects the rapid technological advancements. Starting from simple automation solutions to complex systems that

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Step-by-step guide to implementing CAFM systems

February 9, 2026

Did you know that according to a study, over 70% of companies implementing a CAFM system report that insufficient requirements analyses lead to delays and budget overruns? Requirements analysis is not just a step in the implementation process; it is the foundation upon which everything else is built. Imagine you are the facility manager of a large office complex with multiple locations. Your goal is to increase efficiency and reduce operating costs. But

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Digital Property Management: Transformation in Real Estate

February 6, 2026

Imagine you manage a portfolio of over 100 properties and have to process countless invoices, maintenance requests, and lease agreements every month. Sounds like a nightmare, right? This is where digital property management comes in – a real lifesaver for the real estate industry. Digital property management not only revolutionizes the way we handle our properties, but it also makes the lives of property managers considerably easier. A remarkable aspect

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Creating a Maintenance Manual: Step-by-Step Guide

February 4, 2026

A well-structured maintenance manual is essential for the smooth maintenance of machinery and equipment. In this post, we will show you step-by-step how to create an effective maintenance manual that includes all necessary components and helps you optimize your operational processes. Whether you want to create a digital maintenance manual or a template in PDF format – we have compiled the best tips and best practices for you. Let

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Inventory Management in Facility Management: Efficiency and Control

February 2, 2026

Imagine you are the facility manager of a large company with multiple locations. On a typical Tuesday morning, you realize that the inventory of office supplies is at a critical level, all because no one is keeping an eye on the stock. A nightmare? Perhaps. But this is exactly where inventory management comes into play. Inventory management is not just an administrative task; it is the heart of efficient facility management. If you

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IoT in Facility Management: Intelligent Building Automation

January 30, 2026

Imagine you could optimize your entire building management with a single click. According to a Gartner study, more than 75% of companies are expected to integrate IoT technologies into their existing systems by 2025. This is not just a trend, but a necessity for facility managers aiming for efficiency and cost savings. Integrating IoT into facility management systems is not rocket science, but a strategic decision that brings many benefits

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CAFM-Blog.de | Facility Manager Software: Digital Tools for Modern Building Managers

Facility Management Software: Digital Tools for Modern Building Managers

January 21, 2026

Facility management is not a walk in the park; you apparently know that yourself, otherwise you wouldn't be reading this ;-) Between maintenance requests, cost management, and the constant challenge of organizing everything efficiently, it can quickly become chaotic. This is where facility manager software comes into play – the digital superhero every building manager needs. Imagine being able to manage all tasks related to your building with just a few clicks. Maintenance management? Check! Space management?

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Choosing the right building management software for your company

January 9, 2026

If your company is still struggling with outdated methods in building management, it could be like a five-star restaurant taking orders by fax. It's not only inefficient but also potentially disastrous for service. The right use of building management software can make the difference between smooth operations and a chaotic daily routine. A well-defined requirements list is the key to selecting the right software. Step 1: Inventory of current processes Before

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CMMS Systems: The Best Maintenance Management Software for Facility Managers

January 7, 2026

Imagine you are a facility manager in a large office complex with over 500 employees. The heating system has decided to give up the ghost precisely when the temperatures dropped below zero. A nightmare, right? This is where CMMS comes into play. A CMMS (Computerized Maintenance Management System) is not just software; it's your personal assistant for maintenance management and facility management. It helps you organize all maintenance activities,

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BIM Viewer Tools: Efficient Visualization of Building Data

January 5, 2026

If you've ever tried to read a construction plan that looks more like a tangled plate of spaghetti, you know how frustrating that can be. This is where a BIM viewer comes into play. These modern tools are not just fancy; they are revolutionizing how we interact with building data. Instead of drowning in 2D chaos, a BIM viewer allows for a clear and intuitive representation of 3D models. Most of us have

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New Year's Resolutions 2026 for Facility Managers

January 1, 2026

Did you know that, according to experience, over 70% of facility managers in Germany will not achieve their New Year's resolutions for 2026 (assuming FM professionals are only human)? This is not only frustrating but also a real problem for efficiency in facility management. The challenges are diverse: from cost optimization and digitalization to sustainability. Imagine standing in front of a building that could be more energy-efficient, but

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