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CAFM-Blog.de | CAFM Software: The Most Expensive Way to Refine Excel?

CAFM Software: The Most Expensive Way to Refine Excel?

CAFM software is intended to bring order, transparency, and efficiency to facility management. In practice, however, it often becomes an expensive system that promises more than it delivers in everyday use. CAFM software is often sold as the great solution for facility management: finally transparency, finally clean processes, finally an end to Excel, email, and operational missteps. That sounds good, but it's also suspiciously smooth. Because anyone who looks closer quickly realizes: it's not the idea that […]

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CAFM-Blog.de | Building a Maintenance Manual Correctly: Content, Templates, and Digital Implementation

Building a Maintenance Manual Correctly: Content, Templates, and Digital Implementation

A well-structured maintenance manual standardizes maintenance processes, reduces the risk of downtime, and makes compliance understandable. In this guide, you will learn how to structure content meaningfully, which templates are truly useful, and how the manual can be digitally implemented in CAFM environments – with concrete fields, workflows, and best practices. We also provide practical examples, implementation steps, and tips on governance, versioning, and audit trails so you can get started immediately. Maintenance Manual in the CAFM Context: Purpose, Benefits, and Target Audiences In the CAFM context

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CAFM-Blog.de | Energy Management Software: Identifying and Measuring Savings Potential

Energy Management Software: Identifying and Measuring Savings Potential

Energy management software (EMS) can consolidate consumption data from CAFM, BMS, and smart metering to systematically uncover savings potential. This guide shows concrete steps for data integration, the application of IPMVP and ISO 50015 methods, relevant KPIs, and a simple ROI calculation, so you can prioritize measures and report savings reliably. Why Energy Management Software is a Central Tool for Facility Management Key Message: EMS shifts facility management from reactive operation to ongoing operational control

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CAFM-Blog.de | Building Information Management Software: What Decision-Makers Need to Know

Building Information Management Software: What Decision-Makers Need to Know

Anyone who wants to operate buildings economically over their lifecycle needs more than CAFM and Excel. This article explains in a practical way what functions and data architectures a building information management software must offer, how integration with CAFM is achieved, and which standards, governance, and metrics are relevant for ROI. Decision-makers receive a clear roadmap with a checklist, typical cost frameworks, and concrete KPIs from pilot to go-live. Strategic benefits of Building Information Management for

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CAFM-Blog.de | Ticketing Systems in Facility Management: Optimize Workflows and Reduce Response Times

Ticketing Systems in Facility Management: Optimize Workflows and Reduce Response Times

Ticketing systems are the lever with which scattered information, long response times, and unclear responsibilities in facility management are specifically reduced. This guide practically explains what functional requirements FM ticketing must meet, how to cleanly integrate it with CAFM, BIM, IoT, and ERP, and how to design workflows to measurably reduce response times and achieve SLA compliance. Practical checklists, KPIs, and a concrete implementation roadmap accompany piloting, rollout, and ongoing optimization. Why a ticketing

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CAFM-Blog.de | Increasing Efficiency in Building Operations with AI

Increasing Efficiency in Building Operations with AI

Increasing efficiency in building operations with Artificial Intelligence (AI) is a field that has gained importance in recent years. It describes the use of AI technologies to optimize various aspects of building management and maintenance. This includes energy consumption, comfort, safety, and operating costs. The integration of AI into building systems aims to automate manual processes, enable data-driven decisions, and continuously improve a building's overall performance.

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CAFM-Blog.de | Property Sets (Psets) in BIM: Curse and Blessing (or just one of them...?)

Property Sets (Psets) in BIM: Curse and Blessing (or just one of them...?)

Today, a rather technical article about Property Sets – or Psets for short. If you are involved in construction, facility management, or CAFM, Psets are probably something you've heard of before. Perhaps you've also wondered: "What is this supposed to be now? Another BIM acronym that complicates everything?" Don't worry – who hasn't struggled with an IFC export that looks like a

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CAFM-Blog.de | BMS Systems: Selection, Integration, and Practical Tips for Building Technology

BMS Systems: Selection, Integration, and Practical Tips for Building Technology

A BMS forms the central layer for monitoring, control, and data integration in modern buildings and practically determines energy efficiency, fault response time, and operating costs. This guide for facility managers, CAFM managers, and integrators shows specifically how to select suitable BMS solutions, plan CAFM interfaces and middleware, implement security requirements, and design pilot and commissioning processes with clear KPIs. Role and strategic influence of BMS in FM Core assertion: A BMS is practically less of a

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CAFM-Blog.de | Buying Facility Management Software: Checklist and Key Features at a Glance

Buying Facility Management Software: Checklist and Key Functions at a Glance

Anyone wanting to buy facility management software needs to do more than just compare feature lists; integrations, data quality, GDPR compliance, and TCO are what determine success or failure in practice (incidentally, nearly 50% of CAFM projects fail to meet their project goals, but that's just a side note...). This practice-oriented guide walks you step-by-step through needs analysis, prioritization of central modules like maintenance and space management, RFP and demo checklists, as well as contract and implementation criteria. In the end, you'll have an auditable checklist

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CAFM-Blog.de | BIM Processes in Building Management: Workflow, Roles, and Practical Examples

BIM Processes in Building Management: Workflow, Roles, and Practical Examples

Properly designed BIM processes determine which planning and inventory data are actually transferred to CAFM systems and are suitable as a basis for operation and maintenance. This article provides a practice-oriented framework with typical workflows, clear role descriptions, and technical specifications for data transfer, mapping, and interfaces. Using concrete mapping examples, integration patterns, and a pilot checklist, facility managers and CAFM administrators will learn which steps have short-term priority and how data quality can be measurably ensured. Benefits and objectives of BIM processes in

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CAFM-Blog.de | Operator Responsibility in Buildings: Duties, Liability, and Digital Tools

Operator Responsibility in Buildings: Duties, Liability, and Digital Tools

Operator responsibility is not an abstract liability issue, but a daily task: it's about organization, record-keeping, and legally compliant fulfillment of inspection and maintenance obligations in buildings. This article summarizes the relevant legal bases, highlights typical liability traps, and provides a practice-oriented roadmap with prioritized measures and digital tools such as CAFM, IoT, and document management, so that facility managers and technical directors have concrete to-dos and selection criteria for implementation. Legal bases and binding standards for operator responsibility Key message:

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CAFM-Blog.de | Comparing BIM Software: Features, Costs, and Selection Criteria for FM

Compare BIM Software: Features, Costs, and Selection Criteria for FM

Facility managers and CAFM project managers often face the question of which BIM software truly supports ongoing operations and which solutions primarily offer planning visualization. This comparison provides a practical basis for decision-making with clear FM requirements, integration criteria for CAFM, a detailed cost analysis, and an implementable evaluation and pilot process. Decision criteria and goal definition for FM Key message: Without clear, measurable goals, selecting BIM software becomes a patchwork – many features, no reliable handover to CAFM.

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CAFM-Blog.de | GEFMA Guidelines: The Standard for Professional Facility Management

GEFMA Guidelines: The Standard for Professional Facility Management

The GEFMA guidelines are the practice-oriented standard for professional facility management in Germany and provide the operational specifications that can be translated into CAFM systems. This article shows which GEFMA documents, especially GEFMA 100, are relevant for CAFM projects, how standards can be mapped to data models, interfaces, and SLAs, and which implementation steps should not be missing from your implementation roadmap. Practical checklists, mapping templates, and notes on risks and audit criteria help you implement GEFMA-compliant processes with minimal

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CAFM-Blog.de | CMMS Software: The Ultimate Solution for Maintenance Management

CMMS Software: The Ultimate Solution for Maintenance Management

Modern maintenance is inefficient and prone to errors without digital control; a CMMS provides the structure for preventive maintenance, seamless maintenance tracking, and lower downtime. This article explains in a practical way what functions a CMMS must deliver, how it differs from CAFM and EAM, which providers are relevant, and how to tangibly plan implementation, integration (ERP/CAFM/IoT), KPIs, and an ROI calculation. It is aimed at facility managers, maintenance managers, and IT decision-makers who are looking for informed procurement and

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CAFM-Blog.de | Accounting: The Basics Explained

Accounting: The Basics Explained

This article explains the basics of accounting and is aimed at readers who want to familiarize themselves with the principles and obligations of this subject area. Accounting, often referred to as the "company's memory," is a systematic procedure for recording, documenting, and analyzing all financial transactions of a company. It serves not only to fulfill legal requirements but also as an essential tool for internal control and decision-making. Financial accounting forms the backbone of every

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