CAFM

CAFM-Blog.de | The HOAI is not the monster under the bed – Why we are having the wrong debates in construction

The HOAI is Not the Monster Under the Bed – Why We're Having the Wrong Debates About Construction

When construction projects stall, costs skyrocket, and nerves fray, the culprit is usually found quickly: the Fee Structure for Architects and Engineers (HOAI). It's considered a dusty relic, a bureaucratic hindrance, and an enemy of all innovation. However, anyone who knows from practical experience in project and facility management how things really work on German construction sites and in planning offices (okay, caught) comes to a different conclusion: We confuse [...]

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CAFM-Blog.de | CAFM Strategy: Cloud, On-Premise, and the harsh reality of operating costs

CAFM Strategy: Cloud, On-Premise, and the Harsh Reality of Operating Costs

When looking at the CAFM market in the DACH region, a curious picture often emerges: glossy brochures show drones flying through virtual BIM models, algorithms predict the wear and tear of chillers down to the minute, and all of this, of course, happens 'in the cloud'. But when you then stand in the boiler room of a public building, have no mobile network, and the local ERP system only accepts CSV files from the late 90s, reality quickly catches up. As

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CAFM-Blog.de | Energy Management Software: Benefits and CAFM Integration

Energy Management Software: Benefits and CAFM Integration

With Energy Management Software ("EMS"), potentials for energy savings in building operations can be specifically identified and utilized. This article shows how to transform consumption data from meters and sub-meters into a reliable ROI story and integrate it seamlessly into a CAFM environment. We outline clear selection criteria, a practical implementation roadmap, and key performance indicators (KPIs) to measure success. We have also found a few practical examples. Energy Management Software in the CAFM Context: Benefits and Goals Energy management software makes the

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CAFM-Blog.de | Building a maintenance manual correctly: Content, templates, and digital implementation

Building a Maintenance Manual Correctly: Content, Templates, and Digital Implementation

A well-structured maintenance manual standardizes maintenance processes, reduces the risk of downtime, and makes compliance traceable. In this guide, you'll learn how to structure content meaningfully, which templates are truly useful, and how the manual can be digitally implemented in CAFM environments – with concrete fields, workflows, and best practices. We also provide practical examples, implementation steps, and tips on governance, versioning, and audit trails so you can get started immediately. Maintenance Manual in the CAFM Context: Purpose, Benefits, and Target Audiences In the CAFM Context

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CAFM-Blog.de | BIM Processes in Building Operations: How BIM is Changing Maintenance

BIM Processes in Building Operations: How BIM is Changing Maintenance

BIM processes increasingly determine how maintenance is planned, controlled, and documented. This article explains in a practice-oriented manner which process steps (as-built maintenance, asset tagging, COBie/IFC data transfer), which requirements for BIM software, and which integration patterns with CAFM and IoT are necessary. You will receive an actionable roadmap, technical specifications for data interfaces, and recommendations on data quality, responsibilities, and KPIs, so that BIM implementation in operations does not fail due to interfaces or unusable data. 1. Strategic Relevance of BIM in Building Operations BIM processes are not changing

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CAFM-Blog.de | Comparing Facility Management Software: Features, Prices, and Decision Support

Compare Facility Management Software: Functions, Prices, and Decision Support

The choice of the "right" Facility Management software often determines costs, operational reliability, and the actual implementation effort. This practice-oriented guide shows which functions really count, which pricing models are common, and how to accurately calculate the Total Cost of Ownership (TCO). At the end, you will receive a weighted evaluation matrix, an RFP checklist, and a shortlist recommendation for typical use cases and company sizes. 1 Market Overview and Current Trends in the Facility Management Software Market Brief Finding: The market for

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CAFM-Blog.de | Energy Management Software: Identifying and Measuring Savings Potential

Energy Management Software: Identifying and Measuring Savings Potentials

With Energy Management Software (EMS), consumption data from CAFM, BMS, and smart metering can be consolidated, and savings potentials can be systematically uncovered. This guide shows concrete steps for data integration, the application of IPMVP and ISO 50015 methods, relevant KPIs, and a simple ROI calculation, so that you can prioritize measures and report savings reliably. Why Energy Management Software is a Central Tool for Facility Management Key Takeaway: EMS shifts Facility Management from reactive operations to ongoing operational control

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CAFM-Blog.de | Ticketing Systems in Facility Management: Setting Up Efficient Fault Reporting and Processes

Ticket Systems in Facility Management: Setting Up Efficient Fault Reporting and Processes

Fragmented fault reports delay responses and drive up costs; central ticket systems create transparency, traceability, and lower MTTR. This guide shows which functional requirements and integrations with CAFM, BMS, and IoT are necessary, how to design processes with SLA and escalation logic, and which KPIs you should measure. You will receive concrete process templates, implementation steps, and a go-live checklist for practical use. Why Ticket Systems Provide Measurable Added Value in Facility Management Clear Result: Ticket systems reduce actual response times and

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CAFM-Blog.de | Property Management Software: Solutions for Real Estate and Facility Managers

Property Management Software: Solutions for Real Estate and Facility Managers

Property management software often determines today how efficiently buildings are operated, rents are managed, and maintenance is organized. This article explains in a practice-oriented manner which core functions are relevant, how property management software differs from CAFM and IWMS, which providers in the DACH and international markets are worth considering, and which selection, integration, and data protection criteria really matter. With a clear checklist, implementation roadmap, and KPIs, facility managers and IT managers receive concrete steps for a

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CAFM-Blog.de | Corporate Tax: Limited liability company, sole proprietorship, and freelance professions

Facility Management: Definition and What Companies Should Understand by It

In this post, we delve into the definition of Facility Management (from our humble perspective) and show how FM differs from CAFM and Property Management, and what companies should truly understand by it. You'll receive clear, practical guidance on scope, objectives, and governance, including typical KPIs and metrics. This will enable you to strategically anchor FM, create added value, and make data-driven decisions within your company. Definition and Scope of Facility

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CAFM-Blog.de | IT Ticketing for FM in 11 Points [Best Practice & Implementation]

IT Ticketing for FM in 11 Points [Best Practice & Implementation]

Facility teams must handle disruptions, maintenance orders, and service requests quickly, traceably, and with little friction between IT and CAFM systems. An IT ticketing system can achieve this if it is correctly integrated, linked with asset and room data, and made available on mobile devices. This guide provides concrete architecture and workflow specifications, migration steps, KPI metrics, and practical provider examples, so you can plan selection, piloting, and rollout effectively. 1. Why an IT Ticketing System Specifically for Facility Teams Creates Added Value Core Claim: A

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CAFM-Blog.de | Comparing BIM Software: Which Tools Are Suitable for Facility Management?

BIM Software Comparison: Which Tools Are Suitable for Facility Management?

In Facility Management, the 3D appearance isn't what counts, but whether models can be reliably transferred to CAFM and used in operations. This comparison shows which BIM software is convincing in practical matters like IFC/COBie export, attribute mapping, API integration, and QA workflows – and where common integration pitfalls lie. You will receive concrete tool profiles, proven implementation paths, and an RFP checklist to technically vet providers and limit integration risks. BIM Value Drivers for Facility Management Key Message: The economic leverage of BIM software for

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CAFM-Blog.de | Asset Management Software: Features, Integration, and Selection Criteria

Asset Management Software: Functions, Integration, and Selection Criteria

Facility managers and IT managers struggle with fragmented master data, missing interfaces, and risky migration paths; the right asset management software determines whether processes run smoothly digitally or continue to be handled manually. This practical guide describes concrete functions, integration patterns (ERP, BIM, IoT), an evaluable selection matrix, as well as migration and rollout checklists, including TCO and KPI perspectives. Core Functions of Modern Asset Management Software The core of a successful implementation is reliable master data management. Without a consistent asset base, automation, reporting, and predictive workflows do not function.

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CAFM-Blog.de | Work Management Tools for FM Teams: Collaboration, Prioritization, and KPIs

Work Management Tools for FM Teams: Collaboration, Prioritization, and KPIs

Facility management teams often find themselves caught between fragmented CAFM processes and mobile service teams, which slows down response times and makes service quality difficult to measure. In this guide, I will show you how to select suitable work management functions and integrate them securely into the CAFM landscape, how to implement prioritization rules, and define KPIs. Practical selection criteria, integration patterns, and a pilot roadmap will help you measurably increase operational efficiency and SLA fulfillment. 1 Relevance of Work Management for Modern FM Teams Key Message: Effective work

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CAFM-Blog.de | Building Information Management Software: What decision-makers need to know

Building Information Management Software: What Decision-Makers Need to Know

Anyone who wants to operate buildings economically over their lifecycle needs more than CAFM and Excel. This post practically explains what functions and data architectures a building information management software must offer, how integration with CAFM works, and which standards, governance, and metrics are relevant for ROI. Decision-makers receive a clear roadmap with a checklist, typical cost frameworks, and concrete KPIs from pilot to production. Strategic Benefits of Building Information Management for

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