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CAFM-Blog.de | CAFM Replacement: The Holy Grail You First Need to Dig Out of a Data Graveyard

CAFM Replacement: The Holy Grail You First Need to Dig Out of a Data Graveyard

In facility management, there are few projects as reliably romanticized as replacing a CAFM system. On paper, it always sounds wonderfully simple: old system out, new system in, migrate data, modernize processes, everyone happy, operations more efficient, reporting cleaner, users enthusiastic, management impressed. In practice, this is about as realistic as the idea that you can clear out a cluttered basement by simply [...]

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CAFM-Blog.de | Energy Management Software: Benefits and CAFM Integration

Energy Management Software: Benefits and CAFM Integration

With energy management software ("EMS"), potentials for energy savings in building operations can be specifically identified and utilized. This article shows how to transform consumption data from meters and sub-meters into a reliable ROI story and integrate it seamlessly into a CAFM environment. We outline clear selection criteria, a practical implementation roadmap, and key performance indicators to measure success. We've also found a few practical examples. Energy Management Software in the CAFM Context: Benefits and Goals Energy management software makes the

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CAFM-Blog.de | Building a Maintenance Manual Correctly: Content, Templates, and Digital Implementation

Building a Maintenance Manual Correctly: Content, Templates, and Digital Implementation

A well-structured maintenance manual standardizes maintenance processes, reduces the risk of downtime, and makes compliance understandable. In this guide, you will learn how to structure content meaningfully, which templates are truly useful, and how the manual can be digitally implemented in CAFM environments – with concrete fields, workflows, and best practices. We also provide practical examples, implementation steps, and tips on governance, versioning, and audit trails so you can get started immediately. Maintenance Manual in the CAFM Context: Purpose, Benefits, and Target Audiences In the CAFM context

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CAFM-Blog.de | Corporate Taxation: Limited Liability Companies, Sole Proprietorships, and Freelance Professions

Facility Management: Definition and What Companies Should Understand by It

In this article, we delve into the definition of Facility Management (from our humble perspective) and show how FM differs from CAFM and Property Management and what companies should really understand by it. You will receive clear, practical guidance on scope, objectives, and governance, including typical KPIs and metrics. This will enable you to strategically anchor FM, create added value, and make data-driven decisions within the company. Definition and Scope of Facility

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CAFM-Blog.de | BIM Software Comparison: Which Tools Are Suitable for Facility Management?

BIM Software Comparison: Which Tools Are Suitable for Facility Management?

In facility management, it's not the 3D optics that count, but whether models can be reliably transferred to CAFM and used in operations. This comparison shows which BIM software excels in practical aspects such as IFC/COBie export, attribute mapping, API integration, and QA workflows – and where common integration pitfalls lie. You will receive concrete tool profiles, proven implementation paths, and an RFP checklist to technically evaluate vendors and limit integration risks. BIM value drivers for facility management Key message: The economic leverage of BIM software for

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CAFM-Blog.de | Building Information Management Software: What Decision-Makers Need to Know

Building Information Management Software: What Decision-Makers Need to Know

Anyone who wants to operate buildings economically over their lifecycle needs more than CAFM and Excel. This article explains in a practical way what functions and data architectures a building information management software must offer, how integration with CAFM is achieved, and which standards, governance, and metrics are relevant for ROI. Decision-makers receive a clear roadmap with a checklist, typical cost frameworks, and concrete KPIs from pilot to go-live. Strategic benefits of Building Information Management for

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CAFM-Blog.de | CMMS: Functions, Benefits, and Selection for Facility Managers

CMMS: Functions, Benefits, and Selection for Facility Managers

A CMMS is the operational core of maintenance management and determines whether maintenance remains reactive or becomes planned, cost-efficient, and auditable. This guide practically shows which core functions and benefits CMMS software provides, how preventive and predictive maintenance are supported, which integration requirements for CAFM, ERP, and IoT must be considered, and which criteria really count when choosing a provider. You will receive concrete KPIs, a questionnaire for the tender, and an actionable implementation roadmap.

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CAFM-Blog.de | Property Sets (Psets) in BIM: Curse and Blessing (or just one of them...?)

Property Sets (Psets) in BIM: Curse and Blessing (or just one of them...?)

Today, a rather technical article about Property Sets – or Psets for short. If you are involved in construction, facility management, or CAFM, Psets are probably something you've heard of before. Perhaps you've also wondered: "What is this supposed to be now? Another BIM acronym that complicates everything?" Don't worry – who hasn't struggled with an IFC export that looks like a

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CAFM-Blog.de | BIM Processes in Building Management: Workflow, Roles, and Practical Examples

BIM Processes in Building Management: Workflow, Roles, and Practical Examples

Properly designed BIM processes determine which planning and inventory data are actually transferred to CAFM systems and are suitable as a basis for operation and maintenance. This article provides a practice-oriented framework with typical workflows, clear role descriptions, and technical specifications for data transfer, mapping, and interfaces. Using concrete mapping examples, integration patterns, and a pilot checklist, facility managers and CAFM administrators will learn which steps have short-term priority and how data quality can be measurably ensured. Benefits and objectives of BIM processes in

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CAFM-Blog.de | Digital Twin: Added Value Through BIM and IoT

The Benefits of BIM Software in the Construction Industry

The construction industry is undergoing a significant transformation, driven by technological innovations such as Building Information Modeling (BIM). BIM software is more than just a drawing tool; it is a methodology for creating and managing digital representations of a building throughout its entire lifecycle. It integrates all relevant project information into a central model that can be shared by all stakeholders. This way of working enables improved communication, coordination, and decision-making, which impacts

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CAFM-Blog.de | Efficient Maintenance Management: Tips and Tricks

Efficient Maintenance Management: Tips and Tricks

Efficient maintenance management is a central aspect in the operation of technical plants and infrastructures. It aims to maximize the availability of machines and systems, minimize downtime, and extend the lifespan of assets while optimizing operating costs. This discipline requires a systematic approach that includes planning, execution, monitoring, and continuous optimization. I. Fundamentals of Maintenance Management Before discussing specific strategies, it is important to understand the fundamentals on which

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CAFM-Blog.de | Create Maintenance Plan: Template and Practical Guide

Creating a Maintenance Plan: Template and Practical Guide

Creating a maintenance plan is not a bureaucratic act, but the central instrument for ensuring system safety, reducing downtime, and reliably documenting compliance obligations. This guide provides a ready-to-use maintenance plan template, a step-by-step guide for data collection and prioritization, practical tips for integration into CAFM systems, as well as KPIs and a rollout checklist for direct implementation. 1. Define goals, scope, and responsibilities Clear goal setting is not a luxury, but a prerequisite: without a defined goal for

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CAFM-Blog.de | VDMA Standards for Intelligent Building Automation

VDMA Standards for Intelligent Building Automation

Considering that over 80 percent of a building's operating costs are generated by energy consumption, it is hardly surprising that VDMA standards in building automation are becoming increasingly important. These standards are not just a set of rules, but the backbone for intelligent and efficient buildings. The development of these standards has taken place over years and reflects the rapid technological advancements. Starting from simple automation solutions to complex systems that

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CAFM-Blog.de | Legacy CAFM: Replacement and Roadmap [with concrete recommendations]

Legacy CAFM: Replacement and Roadmap [with concrete recommendations]

Replacing old, outdated CAFM software is risky and expensive because faulty master data, poorly documented interfaces, and unclear security requirements can quickly cripple a project. This guide provides a step-by-step checklist with priorities, effort estimates, and concrete check points. In the end, you will know which interfaces to secure first, how to migrate data, which architectural questions (cloud or on-premise) you should consider, and how to practically involve users and consultants. Project preparation and goal definition Key takeaway:

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CAFM-Blog.de | CMMS in Facility Management 2025

CMMS in Facility Management 2025

If you're wondering what CMMS is and why it's so important for modern facility management, you've come to the right place ;-) A CMMS is not just another software tool; it's the heart of effective maintenance management. Imagine you have a huge machine hall full of complex equipment. Without proper maintenance management, these machines could fail faster than a pop star after a scandal. This is where CMMS software comes into play

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