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CAFM-Blog.de | BMS in Facility Management: More than just technology in the background

BMS in Facility Management: More than just technology in the background

A modern Building Management System (BMS) has long been more than just the central control unit for heating, ventilation, or lighting. It is the technical backbone of building operations and directly influences how efficiently, transparently, and smoothly a building runs. BMS becomes particularly exciting when interacting with CAFM systems. Then it's no longer just about control technology, but about reliable operating data, better maintenance decisions, and significantly clearer control over the entire lifecycle. The real added value therefore arises […]

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CAFM-Blog.de | The Triumph of the Lever Arch File: Why CAFM Will Never Work in Germany

The Triumph of the Leitz Folder: Why CAFM Will Never Work in Germany

It is time to face a bitter but extremely reassuring truth for all of us. Computer-Aided Facility Management, or CAFM for short, is a temporary trend. It will never truly establish itself in the robust, tradition-conscious German real estate landscape. For years, legions of consultants have preached the gospel of digital transformation and hallucinated about seamless data rooms. But they all underestimate our absolute world championship in preserving the status quo through creative

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CAFM-Blog.de | What CAFM Software Has to Do With Stockholm

What CAFM software has to do with Stockholm

The German market for CAFM and IWMS software is currently undergoing a fascinating phase of transformation, which from the outside looks like a state-of-the-art digitalization miracle. The industry is consolidating at an acceptable pace, driven by private equity investors and (more or less) large player mergers. At the glossy presentations of industry events, the song of unlimited possibilities is sung, garnished with terms like Artificial Intelligence, Predictive Maintenance, and seamless integration (I find this term strange, by the way, but

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CAFM-Blog.de | Create Maintenance Plan: Step-by-Step Template for Facility Management

Create a Maintenance Plan: Step-by-Step Template for Facility Management

Good maintenance planning reduces costs, increases availability, and makes budgets predictable. In this article, you will learn in a practical way how to create a maintenance plan – with a step-by-step template, specific fields, and implementation tips that can be directly transferred to common CAFM systems. You will learn how goals, asset scope, maintenance types, schedules, and key figures come together to make maintenance measurable. 1. Goal definition and scope of the maintenance plan The starting point for the maintenance plan is a clear goal definition and the

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CAFM-Blog.de | CAFM: Niche in a Billion-Dollar Market

CAFM: Niche in a Billion-Euro Environment

The German FM market operates in a size range of well over 80 to 90 billion euros in annual revenue and is growing moderately, somewhere around 3 percent per year. CAFM software and related solutions occupy a comparatively small but strategic niche within this – typically, pure software and SaaS revenue for Germany is located in the low to mid triple-digit million range, supplemented by consulting, implementation, and managed services. This is attractive to investors because

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CAFM-Blog.de | IFC Standards Explained: Data Exchange for CAFM and BIM Projects [Pset]

IFC Standards Explained: Data Exchange for CAFM and BIM Projects [Pset]

Today I'm trying to explain what the IFC standard means and how it makes data exchange between BIM models and CAFM systems openly interoperable. It's about data formats, property sets, and what workflows are typically needed, and how to plan a robust IFC-based integration strategy. Practical examples and recommended tools like Revit, Archicad, Solibri, IfcOpenShell, or BIMcollab show concrete implementation steps for CAFM and BIM projects. IFC Basics and Relevance for CAFM and BIM The

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CAFM-Blog.de | CAFM Replacement: The Holy Grail You Must First Dig Out of a Data Graveyard

CAFM Replacement: the holy grail that must first be dug out of a data graveyard

There are few projects in facility management that are as reliably romanticized as replacing a CAFM system. On paper, it always sounds wonderfully simple: old system out, new system in, migrate data, modernize processes, everyone happy, operations more efficient, reporting cleaner, users enthusiastic, management impressed. In practice, this is about as realistic as the idea that you can clear out a cluttered basement by simply

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CAFM-Blog.de | Energy Management Software: Benefits and CAFM Integration

Energy Management Software: Benefits and CAFM Integration

With Energy Management Software ("EMS"), potentials for energy savings in building operations can be specifically identified and utilized. This article shows how to transform consumption data from meters and sub-meters into a reliable ROI story and integrate it seamlessly into a CAFM environment. We outline clear selection criteria, a practical implementation roadmap, and key performance indicators (KPIs) to measure success. We have also found a few practical examples. Energy Management Software in the CAFM Context: Benefits and Goals Energy management software makes the

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CAFM-Blog.de | Building a maintenance manual correctly: Content, templates, and digital implementation

Building a Maintenance Manual Correctly: Content, Templates, and Digital Implementation

A well-structured maintenance manual standardizes maintenance processes, reduces the risk of downtime, and makes compliance traceable. In this guide, you'll learn how to structure content meaningfully, which templates are truly useful, and how the manual can be digitally implemented in CAFM environments – with concrete fields, workflows, and best practices. We also provide practical examples, implementation steps, and tips on governance, versioning, and audit trails so you can get started immediately. Maintenance Manual in the CAFM Context: Purpose, Benefits, and Target Audiences In the CAFM Context

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CAFM-Blog.de | Corporate Tax: Limited liability company, sole proprietorship, and freelance professions

Facility Management: Definition and What Companies Should Understand by It

In this post, we delve into the definition of Facility Management (from our humble perspective) and show how FM differs from CAFM and Property Management, and what companies should truly understand by it. You'll receive clear, practical guidance on scope, objectives, and governance, including typical KPIs and metrics. This will enable you to strategically anchor FM, create added value, and make data-driven decisions within your company. Definition and Scope of Facility

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CAFM-Blog.de | Comparing BIM Software: Which Tools Are Suitable for Facility Management?

BIM Software Comparison: Which Tools Are Suitable for Facility Management?

In Facility Management, the 3D appearance isn't what counts, but whether models can be reliably transferred to CAFM and used in operations. This comparison shows which BIM software is convincing in practical matters like IFC/COBie export, attribute mapping, API integration, and QA workflows – and where common integration pitfalls lie. You will receive concrete tool profiles, proven implementation paths, and an RFP checklist to technically vet providers and limit integration risks. BIM Value Drivers for Facility Management Key Message: The economic leverage of BIM software for

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CAFM-Blog.de | Building Information Management Software: What Decision-Makers Need to Know

Building Information Management Software: What Decision-Makers Need to Know

Anyone who wants to operate buildings economically over their lifecycle needs more than CAFM and Excel. This article explains in a practical way what functions and data architectures a building information management software must offer, how integration with CAFM works, and which standards, governance, and metrics are relevant for ROI. Decision-makers receive a clear roadmap with a checklist, typical cost frameworks, and concrete KPIs from pilot to go-live. Strategic benefit of Building Information Management for

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CAFM-Blog.de | CMMS: Functions, Benefits, and Selection for Facility Managers

CMMS: Functions, Benefits, and Selection for Facility Managers

A CMMS is the operational core of maintenance management and determines whether maintenance remains reactive or becomes planned, cost-effective, and auditable. This guide practically shows what core functions and benefits CMMS software offers, how preventive and predictive maintenance are supported, what integration requirements with CAFM, ERP, and IoT need to be considered, and which criteria really count when selecting a provider. You will receive concrete KPIs, a questionnaire for the tender, and an actionable implementation roadmap.

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CAFM-Blog.de | Property Sets (Psets) in BIM: Curse and Blessing (or just one of them...?)

Property Sets (Psets) in BIM: Curse and Blessing (or just one of them...?)

Today, a rather technical article about Property Sets – or Psets for short. If you are involved in construction, facility management, or CAFM, Psets are probably something you've heard of before. Perhaps you've also wondered: "What is this supposed to be now? Another BIM acronym that complicates everything?" Don't worry – who hasn't struggled with an IFC export that looks like a

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CAFM-Blog.de | BIM Processes in Building Management: Workflow, Roles, and Practical Examples

BIM Processes in Building Management: Workflow, Roles, and Practical Examples

Properly designed BIM processes determine which planning and inventory data are actually transferred to CAFM systems and serve as a basis for operation and maintenance. This article provides a practice-oriented framework with typical workflows, clear role descriptions, and technical specifications for data transfer, mapping, and interfaces. Using concrete mapping examples, integration patterns, and a pilot checklist, facility managers and CAFM administrators learn which steps have short-term priority and how data quality can be measurably ensured. Benefits and objectives of BIM processes in

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