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CAFM-Blog.de | CAFM Strategy: Cloud, On-Premise, and the Harsh Reality of Operating Costs

CAFM Strategy: Cloud, On-Premise, and the Harsh Reality of Operating Costs

When looking at the CAFM market in the DACH region (Germany, Austria, Switzerland), a curious picture often emerges: glossy brochures show drones flying through virtual BIM models, algorithms predict the wear and tear of cooling units down to the minute, and all of this, of course, happens "in the cloud." But when you then stand in the boiler room of a public building, have no mobile network, and the local ERP system only accepts CSV files from the late 90s, reality quickly catches up. As […]

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CAFM-Blog.de | BIM Processes in Building Operations: How BIM is Changing Maintenance

BIM Processes in Building Operations: How BIM is Changing Maintenance

BIM processes increasingly determine how maintenance is planned, controlled, and documented. This article explains in a practice-oriented way which process steps (as-built maintenance, asset tagging, COBie/IFC data transfer), which requirements for BIM software, and which integration patterns with CAFM and IoT are necessary. You will receive an actionable roadmap, technical specifications for data interfaces, as well as recommendations on data quality, responsibilities, and KPIs, so that BIM implementation in operations does not fail due to interfaces or unusable data. 1. Strategic Relevance of BIM in Building Operations BIM processes do not change

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CAFM-Blog.de | Comparing Facility Management Software: Features, Prices, and Decision Support

Comparing Facility Management Software: Functions, Prices, and Decision Support

The choice of the "right" facility management software often determines costs, operational safety, and the actual implementation effort. This practical guide shows which functions really count, which pricing models are common, and how to accurately calculate the Total Cost of Ownership (TCO). In the end, you will receive a weighted evaluation matrix, an RFP checklist, and a shortlist recommendation for typical use cases and company sizes. 1 Market Overview and Current Trends in the Facility Management Software Market Brief Finding: The market for

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CAFM-Blog.de | Energy Management Software: Identifying and Measuring Savings Potential

Energy Management Software: Identifying and Measuring Savings Potential

Energy management software (EMS) can consolidate consumption data from CAFM, BMS, and smart metering to systematically uncover savings potential. This guide shows concrete steps for data integration, the application of IPMVP and ISO 50015 methods, relevant KPIs, and a simple ROI calculation, so you can prioritize measures and report savings reliably. Why Energy Management Software is a Central Tool for Facility Management Key Message: EMS shifts facility management from reactive operation to ongoing operational control

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CAFM-Blog.de | BIM Software Comparison: Which Tools Are Suitable for Facility Management?

BIM Software Comparison: Which Tools Are Suitable for Facility Management?

In facility management, it's not the 3D optics that count, but whether models can be reliably transferred to CAFM and used in operations. This comparison shows which BIM software excels in practical aspects such as IFC/COBie export, attribute mapping, API integration, and QA workflows – and where common integration pitfalls lie. You will receive concrete tool profiles, proven implementation paths, and an RFP checklist to technically evaluate vendors and limit integration risks. BIM value drivers for facility management Key message: The economic leverage of BIM software for

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CAFM-Blog.de | Work Management Tools for FM Teams: Collaboration, Prioritization, and KPIs

Work Management Tools for FM Teams: Collaboration, Prioritization, and KPIs

Facility management teams are often caught between fragmented CAFM processes and mobile service teams, which slows down response times and makes service quality difficult to measure. In this guide, I will show you how to select suitable work management functions and integrate them securely into the CAFM landscape, how to introduce prioritization rules, and define KPIs. Practical selection criteria, integration patterns, and a pilot roadmap will help you measurably increase operational efficiency and SLA fulfillment. 1 Relevance of Work Management for Modern FM Teams Key message: Effective work

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CAFM-Blog.de | Ticketing Systems in Facility Management: Optimize Workflows and Reduce Response Times

Ticketing Systems in Facility Management: Optimize Workflows and Reduce Response Times

Ticketing systems are the lever with which scattered information, long response times, and unclear responsibilities in facility management are specifically reduced. This guide practically explains what functional requirements FM ticketing must meet, how to cleanly integrate it with CAFM, BIM, IoT, and ERP, and how to design workflows to measurably reduce response times and achieve SLA compliance. Practical checklists, KPIs, and a concrete implementation roadmap accompany piloting, rollout, and ongoing optimization. Why a ticketing

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CAFM-Blog.de | Property Sets (Psets) in BIM: Curse and Blessing (or just one of them...?)

Property Sets (Psets) in BIM: Curse and Blessing (or just one of them...?)

Today, a rather technical article about Property Sets – or Psets for short. If you are involved in construction, facility management, or CAFM, Psets are probably something you've heard of before. Perhaps you've also wondered: "What is this supposed to be now? Another BIM acronym that complicates everything?" Don't worry – who hasn't struggled with an IFC export that looks like a

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CAFM-Blog.de | CAFM Systems Explained: From Selection to Implementation

CAFM Systems Explained: From Selection to Implementation

CAFM systems often determine efficiency, costs, and compliance in your facility organization. This practical guide shows you how to specify requirements, compare providers, technically integrate SAP, BIM, and IoT, and manage the implementation with checklists, a pilot plan, and clear success metrics. No marketing jargon, but actionable steps for data migration, user acceptance, and sustainable operational management. 1. When is a CAFM System Worthwhile? Strategic Goals and Business Cases Key message: A CAFM system is worthwhile when existing processes are noticeably

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CAFM-Blog.de | Energy Management Software in Facility Management: A Small Guide 2026

Energy management software in facility management: A small guide 2026

Energy management software transforms fragmented consumption data into concrete savings measures and systematically reduces operating costs. This extended guide for facility managers and IT managers integrates current trends 2026 such as AI-based forecasts, ISO 50001 compliance, and cloud-edge hybrids – with practical examples, checklists, and ROI calculations. As a bonus at the end of the article, my top 10 facts including a reference to a relevant PwC study :-) Relevance of Energy Management Software for Facility Management Energy management software creates actionable insights from fragmented meter data and is the decisive lever for

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CAFM-Blog.de | Comparing BIM Software: Features, Costs, and Selection Criteria for FM

Compare BIM Software: Features, Costs, and Selection Criteria for FM

Facility managers and CAFM project managers often face the question of which BIM software truly supports ongoing operations and which solutions primarily offer planning visualization. This comparison provides a practical basis for decision-making with clear FM requirements, integration criteria for CAFM, a detailed cost analysis, and an implementable evaluation and pilot process. Decision criteria and goal definition for FM Key message: Without clear, measurable goals, selecting BIM software becomes a patchwork – many features, no reliable handover to CAFM.

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CAFM-Blog.de | GEFMA Guidelines: The Standard for Professional Facility Management

GEFMA Guidelines: The Standard for Professional Facility Management

The GEFMA guidelines are the practice-oriented standard for professional facility management in Germany and provide the operational specifications that can be translated into CAFM systems. This article shows which GEFMA documents, especially GEFMA 100, are relevant for CAFM projects, how standards can be mapped to data models, interfaces, and SLAs, and which implementation steps should not be missing from your implementation roadmap. Practical checklists, mapping templates, and notes on risks and audit criteria help you implement GEFMA-compliant processes with minimal

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CAFM-Blog.de | Create Maintenance Plan: Template and Practical Guide

Creating a Maintenance Plan: Template and Practical Guide

Creating a maintenance plan is not a bureaucratic act, but the central instrument for ensuring system safety, reducing downtime, and reliably documenting compliance obligations. This guide provides a ready-to-use maintenance plan template, a step-by-step guide for data collection and prioritization, practical tips for integration into CAFM systems, as well as KPIs and a rollout checklist for direct implementation. 1. Define goals, scope, and responsibilities Clear goal setting is not a luxury, but a prerequisite: without a defined goal for

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CAFM-Blog.de | FM Solutions in Comparison: The Right Software for Your Company

FM Solutions Compared: The Right Software for Your Company

Choosing the right FM solution is no small matter – in an industry where 70% of facility management projects fail due to inadequate software, the wrong decision can have catastrophic consequences. Imagine you are the facility manager of a large company and your current software has more bugs than a summer evening in the park. Frustrating, right? Current Trends in the FM Market The market for FM solutions is evolving rapidly. Cloud-based software solutions are now the standard

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CAFM-Blog.de | Cloud Services for Facility Management: Benefits and Applications

Cloud Services for Facility Management: Benefits and Applications

The integration of cloud services into existing facility management systems is particularly advantageous for organizations seeking a flexible and scalable solution to optimize their operational processes. A common misconception is that integration is simple and possible without significant adjustments. In reality, however, it often requires a comprehensive analysis of existing systems and their interoperability. Companies should be aware that not all systems can work together seamlessly, which

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