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ISO 9001 certification in facility management: A guide for 2026

27 February 2026

ISO 9001 is the internationally recognised standard for quality management systems. In facility management, this standard plays a crucial role as it helps to increase the efficiency and quality of services. Implementing ISO 9001 is particularly beneficial for organisations that want to ensure consistent service quality in their operations. This standard is best suited to organisations that are willing to continuously improve their processes and provide customer-centric services. Particularly large

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What does CAFM mean? A (very) brief overview

25 February 2026

CAFM, or computer-aided facility management, is becoming increasingly relevant as a key technology in the digital transformation of facility management. These software solutions optimise the management of buildings, facilities and resources through automation and data-based decisions. This extended overview looks at the definition, core functions, benefits, practical applications, software options, implementation challenges and future trends - a quick overview and to the point. 1 Definition of CAFM CAFM comprises software-based systems for the planning, management and control of property as well as

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Calculating cost savings through CAFM in practice

23 February 2026

Cost savings through CAFM can be practically determined via ROI calculations, based on efficiency gains and reductions in maintenance, energy and personnel. Studies typically show 20-60% savings in relevant areas. [Source / Source] Calculation methods GEFMA 460 standardises the profitability analysis: Determine costs (introduction, operation) and benefits (savings in 15 functional areas) via investment calculation with compounding factor. [Steps: 1. quantify expenditure (internal/external) (e.g. hourly wage × time). 2. evaluate benefits (e.g. € savings per process).

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CAFM software comparison: which solution is right for you?

20 February 2026

The CAFM market is characterised by a large number of providers with very different functional scopes. The most powerful solutions are generally integrated platforms that centrally map and control properties, technical facilities, areas and resources. They are primarily aimed at medium-sized and large companies with complex requirements that bundle functions such as asset management, space and area planning, maintenance management, energy management and reporting in one system. A major disadvantage of these comprehensive systems is their complexity.

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GEFMA standards in facility management: standards and best practices

13 February 2026

Over the years, the GEFMA standards have become an indispensable part of facility management. Originally created to establish standardised quality criteria, they are now the backbone of efficient and sustainable operations in many companies. A remarkable fact is that over 70% of facility management professionals in Germany state that the application of GEFMA standards has significantly increased their efficiency. This is not just a number - it is a clear

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VDMA standards for intelligent building automation

11 February 2026

When you consider that energy consumption accounts for over 80 per cent of a building's operating costs, it is hardly surprising that VDMA standards are becoming increasingly important in building automation. These standards are not just a set of rules, but the backbone for intelligent and efficient buildings. The development of these standards has taken place over many years and reflects the rapid technological progress. Starting with simple automation solutions through to complex systems that

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Step-by-step guide to implementing CAFM systems

9 February 2026

Did you know that, according to a study, over 70 % of companies implementing a CAFM system state that inadequate requirements analyses lead to delays and budget overruns? Analysing requirements is not just a step in the implementation process; it is the foundation on which everything else is built. Imagine you are a facility manager in a large multi-site office complex. Your goal is to increase efficiency and reduce operating costs. But

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Digital property management: transformation in real estate

6 February 2026

Imagine managing a portfolio of over 100 properties and having to process countless invoices, maintenance requests and rental contracts every month. Sounds like a nightmare, doesn't it? That's where digital property management comes in - a real lifesaver for the property industry. Not only is digital property management revolutionising the way we deal with our properties, but it's also making the lives of property managers much easier. One notable aspect

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Inventory management in facility management: efficiency and control

2 February 2026

Imagine you are the facilities manager of a large organisation with multiple sites. On a typical Tuesday morning, you realise that stock levels of office supplies are at a critical level, all because no one is keeping an eye on them. A nightmare? Perhaps. But this is where inventory management comes into play. Inventory management is not just an administrative task; it is at the heart of efficient facility management. If you

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IoT in facility management: intelligent building automation

30 January 2026

Imagine being able to optimise your entire building management with a single click. According to a study by Gartner, more than 75 % of organisations are expected to integrate IoT technologies into their existing systems by 2025. This is not just a trend, but a necessity for facility managers seeking efficiency and cost savings. Integrating IoT into facility management systems is not rocket science, but a strategic decision that brings many benefits

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Understanding CMMS: Computerised maintenance management systems explained

28 January 2026

Imagine if your organisation could reduce maintenance costs by up to 30 % while increasing efficiency. Sounds unrealistic? But that's exactly what a well-implemented maintenance management system (or „Computerised Maintenance Management System“, hence the abbreviation CMMS) can achieve. The architecture of such a system is the key to this success. The basic building blocks of a CMMS A CMMS consists of several central components that work together to ensure a smooth process.

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Facility manager software: digital tools for modern building managers

21 January 2026

Facility management is no walk in the park; you obviously know that yourself, otherwise you wouldn't be reading this ;-) Between maintenance requests, cost management and the constant challenge of organising everything efficiently, things can quickly become chaotic. This is where facility manager software comes into play - the digital superhero that every building manager needs. Imagine being able to manage all tasks related to your building with just a few clicks. Maintenance management? Check! Space management? [...]

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Property management software: Management of property portfolios

19 January 2026

Imagine you are the manager of a large property portfolio and have to juggle different software solutions on a daily basis - from accounting software to CRM systems. Frustration can quickly set in :-( According to a study by Gartner, companies spend an average of 30% of their IT budgets on integration projects. What if I told you that seamless integration of property management software can not only increase your efficiency, but also reduce costs?

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10 tips for optimising your CAFM software usage

16 January 2026

Imagine your facility management team struggling daily with the challenge of bringing together data from different sources (or do you not even have to imagine it because it's your daily reality? Hmmm...). A disorganised mess of Excel spreadsheets, paper documents and outdated software solutions can not only be frustrating, but also cause costly errors. According to the Verdantix CAFM report, organisations spend up to 30% of their resources on inefficient processes. This is not a

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CAFM and CMMS: combating chaos in maintenance

12 January 2026

When you consider that companies lose up to 30% of their maintenance costs due to inefficient processes, it quickly becomes clear that a smooth integration of a CAFM or CMMS system is a good idea. Imagine you are the facility manager of a large manufacturing company. Your team is constantly struggling with outdated software solutions and a patchwork of spreadsheets. Information is scattered and communication between departments suffers. When your maintenance department needs a new

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Choosing the right building management software for your company

9 January 2026

If your organisation is still using outdated methods of facilities management, it could be like a five-star restaurant taking orders by fax. Not only is it inefficient, it's potentially disastrous for service. The right use of building management software can make the difference between smooth operations and a chaotic day-to-day. A well-defined list of requirements is the key to selecting the right software. Step 1: Take stock of current processes Before

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CMMS systems: The best maintenance management software for facility managers

7 January 2026

Imagine you are a facility manager in a large office complex with over 500 employees. The heating system has decided to give up the ghost just as the temperature drops below zero. A nightmare, right? This is where the CMMS comes into play. A CMMS (Computerised Maintenance Management System) is not just a piece of software; it is your personal assistant for maintenance management and facility management. It helps you to organise all maintenance activities,

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