New Year's resolutions for facility managers in 2026

When we talk about New Year's resolutions in facility management, it's not just about personal goals. It's about how we can revolutionise the industry. We need to address the current Facility Management Trends 2026 address and incorporate these into our Strategy integrate.

Whether it's innovative maintenance strategies or new approaches to employee development, 2026 will be a decisive year. Prepare yourself! Let's explore the most important New Year's resolutions that will help you not only achieve your goals, but also take your team and your building to the next level.

1. Optimise efficient use of space

Did you know that, according to a study by JLL, up to 30% of office space remains unused? This is not only a waste of space, but also a financial nightmare for facility managers. Who wants to pay for empty offices while employees work in overcrowded rooms?

The Analysis of current space utilisation should be at the top of your list of New Year's resolutions in facility management for 2026. Start with a thorough examination of your premises. Tools such as CAFM software not only provide a detailed overview of usage, but also help to identify inefficient areas. For example, if a conference room is only used once a week, this could be an indication that the room layout needs to be reconsidered.

Implementation of flexible workplace models

Flexibility is the magic word! The introduction of flexible workplace models has proven to be extremely effective. Why? Because they not only meet the needs of employees, but can also significantly improve space utilisation. Think of hot desking or co-working spaces – these models enable dynamic use of available space while promoting collaboration and creativity.

Here are a few steps to Implementation:

• Employee surveys: Find out which working models your employees prefer.
• Technological support: Rely on smart building technologies to integrate workplace booking systems.
• offer training courses: Train your team in how to use the new models and technologies.

Another advantage? These flexible models contribute to Sustainability in facility management Less office space means lower energy consumption and lower operating costs – a win-win situation for everyone!

However, please note that not everyone Workplace is the same. Some employees may need a fixed place due to their tasks or personality traits. A balanced mix is required here!

Summarised: The Optimization Space utilisation is not a one-off project, but an ongoing process. Through innovative approaches and modern technologies, facility managers in 2026 will not only be able to reduce costs, but also increase employee satisfaction. Get started now – your spaces (and your budget) will thank you for it!

2. Promoting sustainability

Over 40% of CO2 emissions in cities come from buildings. This is not only an alarming figure, but also a clear call to action for facility managers in 2026. If you haven't jumped on the sustainability bandwagon yet, you're not only missing out on opportunities for cost optimisation, but also exposing your business to growing pressure to become more environmentally friendly.

A concrete example? The switch to energy-efficient systems can not only help to reduce energy consumption, but also significantly lower operating costs. Who wants to pay excessive energy costs when they could be helping the environment at the same time?

Reduction of energy consumption

Energy savings in facility management are not only a Trend; they are a necessity. Technologies such as Smart building solutions enable precise monitoring and control of energy flows in real time. Imagine if your heating, ventilation and air conditioning (HVAC) systems only ran at full capacity when really necessary – this would not only save money, but also protect the environment.

• Automation: Rely on intelligent control systems that adjust energy consumption based on actual usage.
• Energy audits: Conduct regular audits to identify and replace inefficient equipment or practices.
• Renewable energies: Consider using solar or wind energy to cover part of your energy needs.

Another advantage? The Implementation such measures contributes to Employee development in facility management When employees see that their company is actively committed to sustainability Future works, satisfaction and motivation increase significantly.

Integration of environmentally friendly materials and practices

It's not just the technology that counts – the materials also play a decisive role in environmentally friendly Facility management. From recycled building materials to sustainable furniture: choosing the right materials can significantly reduce your ecological footprint. An example? The use of sustainable building materials, that consume fewer resources and last longer.

• Certifications: Be sure to select products with environmental certifications – this will increase the credibility of your sustainability strategy.
• Training programmes: Offer training courses to educate your team about sustainable practices and materials.
• Supplier selection: Select suppliers who also value sustainability – this will help you create a green supply chain.

However, facility managers should ensure that price is not the only criterion. Quality and durability are crucial! Cheap materials can become more expensive in the long term – consider maintenance costs!

Ultimately, one thing is clear: sustainability in facility management is more than just a buzzword – it is a strategic advantage for 2026. Use these New Year's resolutions as an opportunity for innovation in facility management! Your buildings (and your budget) will thank you for it!

3. Utilising technological progress

Did you know that according to a survey by Gartner, over 80% of facility managers say that by using technology, they have Efficiency increase? If that's not impressive, then what is? know We can't go any further either! Technological progress in facility management is not only a Trend – it is a necessity for New Year's resolutions in facility management for 2026.

A concrete example: Imagine that your buildings are equipped with Smart building technologies Sensors monitor the room temperature and automatically adjust the heating. This not only saves energy, but also ensures a pleasant working environment. Who wants to sit in an office that feels like a refrigerator?

Use of CAFM software to increase efficiency

CAFM-Software is like the Swiss Army knife of tools for facility managers. From maintenance planning to room management – everything in one system! An example: with the right software, you can automatically record and prioritise maintenance requests. That means less Chaos and more time for strategic decisions.

• Real-time data: Access to current Data on building use andmaintenance.
• Reporting: Generate detailed reports on performance and costs – enabling you to make informed decisions.
• Integration: Integrate other systems to create a holistic Overview to receive.

Let us assume that your building has several locations. With a centralised CAFM solution All information can be consolidated in one place. No more endless emails or ExcelNo more tables – simply work efficiently!

Automation of routine tasks through IoT solutions

The automation of routine tasks through IoT solutions is changing the rules of the game in facility management. Sensors collect Data about energy consumption, while intelligent systems analyse this data and make adjustments. Remember: if your heating system automatically detects when no one is in the office and switches itself off, you not only save money – you also save yourself a lot of stress!

• Foresighted Maintenance: IoT devices can detect problems early on and automatically schedule maintenance work.
• Energy optimisation: Monitoring energy consumption in real time to identify potential savings.
• Security monitoring: Intelligent cameras and sensors increase the Security your buildings considerably.

One thing is clear: integrating these technologies requires an initial investment, but the long-term savings are worth it. In times of rising operating costs, every euro counts!

Ultimately, technological progress in facility management is not a „nice-to-have“ but a „must-have“ for 2026. Use these New Year's resolutions as an opportunity to make your building smarter, thereby optimising costs and increasing employee satisfaction. Take the first step towards Future!

4. Improve maintenance strategies

Waiting until something breaks down is like hoping for good weather at the weekend – it often ends in disappointment. According to a study by McKinsey, preventive maintenance strategies can reduce maintenance costs by up to 30%. As a facility manager, that should put a smile on your face!

Implementing a preventive maintenance plan is not only a matter of efficiency, but also common sense. Imagine your heating system breaking down in the middle of winter. Not only would the temperature drop, but so would your nerves! A well-planned maintenance approach can prevent such disasters while extending the life of your equipment.

Implementation of a preventive maintenance plan

A preventative Maintenance schedule is your best friend in facility management. It not only helps you identify problems early on, but also keeps operations running smoothly. Start with a comprehensive inventory of your assets:

• Inventory: Record all devices and systems in your building.
• Set maintenance intervals: Define regular intervals for inspections and maintenance.
• Documentation: Keep a record of all the work you have done – this will help you with future planning.

Let's assume that your air conditioning system requires annual servicing. If this service is carried out regularly, the system will remain efficient and save energy costs. It also minimises the likelihood of sudden breakdowns – a real bonus for your budget!

Use of data analysis to predict maintenance requirements

Data is the new gold in facility management! With the right analysis software, you can identify patterns in the usage behaviour of your assets and thus predict maintenance requirements. Imagine your sensors reporting increased usage of a particular device – a clear sign that an inspection is due.

• Utilise real-time data: Implement IoT technologies for monitoring the system status in real time.
• Predictive maintenance: Rely on predictive analytics to forecast failures based on historical data.
• Reporting: Generate regular reports on the condition of your assets to support decision-making.

One thing is clear: the Digitisation Facility management offers enormous Advantages. An example? A facility manager could use data analysis to determine that certain devices need to be serviced more frequently than others – allowing them to deploy resources in a targeted manner and optimise costs!

Ultimately, your New Year's resolutions for facility management in 2026 should definitely include improving maintenance strategies. Preventive measures and data-based analyses can not only save you money, but also increase efficiency and reduce the workload on your team. Take the first step towards a smarter maintenance strategy!

5. Increase employee satisfaction

Over 60% of employees state that their satisfaction is at Workplace directly related to their productivity. If that isn't a wake-up call for facility managers, then what is? know Neither do we! The reality is that dissatisfied employees are not only less committed, but also cause higher staff turnover rates. That costs money and nerves!

A concrete example: imagine your employees constantly complaining about the office equipment or the room acoustics. This not only leads to discontent, but also to a noticeable decline in performance. It is time to address these issues and Employee satisfaction in facility management for 2026 put at the top of your New Year's resolutions.

Conduct employee satisfaction surveys

Regular surveys are an indispensable tool. They give you insight into the mood of your employees and help you to initiate targeted measures for improvement. Remember: a satisfied team is a productive team!

• Ensure anonymity: Ensure that the surveys are anonymous – this will ensure you receive honest feedback.
• Ask specific questions: Ask about specific aspects such as room design, equipment or working conditions.
• Implementing results: Show your employees that their feedback is taken seriously – implement changes!

An example could be: a survey reveals that many employees would like better lighting. By implementing this small change, you not only increase the well-being of your workforce, but also their productivity.

Adapting the working environment to the needs of employees

Employees are not machines – they have individual needs! Adapting your working environment can work wonders. Flexible working? Ergonomic furniture? A quiet corner for thinking? All of this contributes to Employee development in facility management and promotes a positive atmosphere.

• Flexible workplace models: Offer hot desking or co-working spaces – this promotes creativity and collaboration.
• Ergonomic furniture: Invest in office furniture that increases comfort and prevents health problems.
• Quiet retreats: Create areas for concentrated work or relaxation – this significantly increases satisfaction.

Even better? A positive working environment has the added benefit of lower sickness absence rates. If your employees feel comfortable and motivated, they are less likely to stay home sick.

Ultimately, if facility managers want to bring about real change in 2026, they must actively focus on employee satisfaction. New Year's resolutions should clearly aim to create an environment where everyone enjoys working. Take the first step – your employees (and your company) will thank you for it!

6. Offer further education and training

Over 80% of facility managers believe that continuous training is crucial to the success of their business. If that's not enough reason to invest in training, then we don't know what is! In an industry that is constantly evolving, New Year's resolutions in facility management for 2026 Without the right training, you're like a ship without a compass – you just drift around.

Imagine you have a team of professionals who are unfamiliar with the latest technologies and processes in facility management. This can not only lead to inefficient processes, but also to a noticeable lag behind the competition. Continuing education is therefore not just a nice extra, it is essential for survival!

Offer regular training on new technologies and procedures

Digitalisation in facility management is advancing rapidly. New software solutions and smart building technologies are constantly emerging – and that means your team needs to stay up to date. Who wants to be left behind? For example, if your employees don't know how to use modern CAFM software efficiently, you're wasting valuable resources.

• E-learning platforms: Utilise online training programmes to enable flexible learning for your employees.
• Workshops: Organise regular workshops with external experts or software solution providers.
• Certification programmes: Offer opportunities for Certification – this provides additional motivation for your employees!

Let's assume your team has attended a workshop on the use of IoT technologies participated. After the training, they could begin to actively use these technologies and thus significantly optimise processes. The result? Greater efficiency and lower costs!

Promote personal development opportunities

Promoting the personal development of your employees should also be high on your list. A satisfied team is a productive team! If your employees feel that their careers are being promoted, they will be more motivated and committed at work.

• Mentoring programmes: Implement mentoring programmes within the company – this allows experienced employees to share their knowledge.
• Define career paths: Create clear career paths for your employees – this gives them perspective!
• Establish a feedback culture: Promote an open feedback culture – this makes employees feel valued and listened to.

One thing is clear: the personal development of your employees has a direct impact on your company's bottom line. An example of this could be: after introducing a mentoring programme, a survey shows a significant increase in employee satisfaction – which in turn reduces staff turnover!

Ultimately, further training and personal development are not optional extras in facility management for 2026. These New Year's resolutions should be mandatory! Invest in your team – it will pay off in the form of Increased efficiency and cost reduction pay off. Take the first step towards a better Future for your facility management!

7. Optimise cost management

Did you know that according to a Deloitte study of 60% facility managers, inefficient cost management is their main challenge? If that's not alarming, then we don't know what is! At a time when every euro counts, it is crucial to Cost optimisation in facility management Put it at the top of your agenda for 2026.

Imagine your budget is like a shy teenager at a school party – it hardly moves and is often overlooked. But with the right Strategy you can make it happen! Detailed budget planning and monitoring is the first step in the right direction.

Introduce detailed budget planning and monitoring

Introducing precise budget planning is like laying a solid foundation for your building. Start with a thorough analysis of your current expenditure. Where is the money going? Which areas are particularly cost-intensive? Tools such as CAFM software help you gain a clear overview and identify potential savings.

• Monthly review: Schedule monthly meetings to review expenses and make adjustments.
• Create forecasts: Use historical data to create realistic budget forecasts for the coming year.
• Perform bottleneck analyses: Identify areas with above-average costs and develop measures to Optimization.

Let us assume that your analysis shows that energy costs have risen in recent years. By implementing energy-saving measures, With smart building technologies, you can realise immediate savings!

Identify and implement cost reduction strategies

Cost reduction often sounds like a painful process – but it can also be a creative challenge! Here are some strategies for identifying potential savings:

• Supplier negotiations: Review existing contracts with suppliers regularly and negotiate better terms.
• Conservation of resources: Implement resource-saving practices in your Facility management – lower consumption means lower costs!
• Technological investments: Rely on automation solutions to reduce manual processes – fewer working hours = lower personnel costs!

One thing should be clear: implementing these strategies requires commitment and creativity. But remember: every saving counts! One example could be that by switching to digital maintenance plans, facility managers not only save on paper costs, but also save time on documentation.

Ultimately, effective cost management is not a one-off project – it is an ongoing process. With the right New Year's resolutions in facility management for 2026, facility managers can not only optimise their budgets, but also increase efficiency in the long term. Take the first step towards smarter cost control – your finances (and your team) will thank you for it!

8. Strengthen communication within the team

Over 75% of employees say that clear communication within the team significantly increases their productivity. If that's not a wake-up call for facility managers, then we don't know what is! In an industry as dynamic and challenging as facility management, poor communication can lead to misunderstandings and inefficient processes.

Imagine you are working on a new project to Digitalisation in facility management, but everyone has different ideas about what that means. ChaosAbsolutely! This is where the need to optimise communication channels and clarify who is responsible for what comes into play.

Promote transparent information sharing

Promoting transparent information sharing should be at the top of your list of New Year's resolutions for facility management in 2026. A simple example: instead of scattering information in emails, use platforms such as Slack or Microsoft Teams. This allows all team members to access the latest updates at any time.

• Regular updates: Schedule weekly meetings to discuss progress and clarify any open questions.
• Documentation: Keep all important information in a shared document so that it is available at any time.
• Obtain feedback: Encourage your team to ask questions or make suggestions – this builds trust!

Another advantage? Transparent communication not only promotes efficiency, but also Employee development in facility management. When employees know that their opinions are valued, they feel more connected to the company.

Improve collaboration through digital tools

Collaboration is key! Using digital tools can work wonders. With software solutions such as CAFM software, tasks can be distributed efficiently and progress tracked in real time. Just imagine: everyone knows exactly who is doing what and when it is due – this reduces misunderstandings and increases efficiency!

• Project management-tools: Rely on platforms such as Trello or Asana for task distribution and tracking.
• Real-time communication: Utilise chat systems for quick queries or clarifications during the work process.
• Virtual meetings: Hold regular virtual meetings – this will keep remote workers involved!

Remember: the right technology can make the difference between a frustrating day and a productive working day. When your team works together efficiently, not only do results improve, but morale also increases significantly!

Use 2026 as an opportunity to improve your communication strategies in facility management! Your employees (and your projects) will thank you for it.