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Comparing BIM software: Features, costs and selection criteria for FM

Facility managers and CAFM project managers often face the question of which BIM software truly supports ongoing operations and which solutions mainly offer planning visualization. This comparison provides a practical basis for decision-making, with clear FM requirements, integration criteria for CAFM, a detailed cost analysis, and an actionable evaluation and pilot process. Decision criteria and goal definition for FM Key message: Without clear, measurable goals, the selection of BIM software becomes a patchwork—many features, but no reliable handover […]

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GEFMA Guidelines: The standard for professional facility management

The GEFMA guidelines are the practice-oriented standard for professional facility management in Germany and provide the operational specifications that can be translated into CAFM systems. This article shows which GEFMA documents, especially GEFMA 100, are relevant for CAFM projects, how standards can be mapped to data models, interfaces, and SLAs, and which implementation steps must be included in your implementation roadmap. Practical checklists, mapping templates, and information on risks and audit criteria will help you implement GEFMA-compliant processes with minimal effort.

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Facility Management Services: Efficiency through professional management

Facility management services are essential for ensuring the smooth operation of buildings and facilities. This blog post explores the various facets of facility management, from building administration to modern software solutions that help overcome challenges and increase efficiency. Let's explore together how professional management not only optimizes costs but also provides sustainable solutions for future-proof property management. Definition and Scope of Facility Services

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The IT challenges of 2026: Trends and solutions

The year 2026 is approaching, and with it a series of developments that will have a lasting impact on the IT landscape. The speed at which technology is changing demands continuous adaptation and strategic foresight. Companies face the need to prepare their infrastructures, processes, and employees for the challenges ahead. This text highlights some of the key trends and the associated solutions. Artificial intelligence (AI) is no longer a futuristic concept, but an operational reality.

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Modern office building with digital twin, BIM and IoT technology.

The advantages of BIM software in the construction industry

The construction industry is undergoing a significant transformation, driven by technological innovations such as Building Information Modeling (BIM). BIM software is more than just a drawing tool; it is a methodology for creating and managing digital representations of a building throughout its entire life cycle. It integrates all relevant project information into a central model that can be shared by all stakeholders. This approach enables improved communication, coordination, and decision-making, which translates into

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Efficient maintenance management: Tips and tricks

Efficient maintenance management is a central aspect of operating technical equipment and infrastructure. It aims to maximize the availability of machines and systems, minimize downtime, and extend the lifespan of assets while optimizing operating costs. This discipline requires a systematic approach that includes planning, execution, monitoring, and continuous improvement. I. Fundamentals of Maintenance Management Before discussing specific strategies, it is important to understand the fundamentals.

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Accounting: The basics explained

This article explains the fundamentals of accounting and is aimed at readers who wish to familiarize themselves with the principles and obligations of this field. Accounting, often referred to as the "memory of a company," is a systematic process for recording, documenting, and analyzing all of a company's financial transactions. It serves not only to fulfill legal requirements but also as an essential tool for internal management and decision-making. Financial accounting forms the backbone of every

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Creating a maintenance plan: Template and practical instructions

Creating a maintenance plan is not a bureaucratic exercise, but rather the central tool for ensuring plant safety, reducing downtime, and reliably documenting compliance obligations. This guide provides a ready-to-use maintenance plan template, step-by-step instructions for data collection and prioritization, practical tips for integration into CAFM systems, KPIs, and a rollout checklist for immediate implementation. 1. Define the goal, scope, and responsibilities. Clear objectives are not a luxury, but a prerequisite: Without a defined goal for

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Building automation systems in building management: Functions and applications

Anyone making decisions in facility management needs to understand what a building automation system (BAS) can do and how it integrates into CAFM and IT environments. This practical guide explains the core technical functions, relevant protocols such as BACnet and OPC UA, integration patterns with CAFM, selection criteria including cybersecurity, and concrete implementation steps for projects in Germany. With checklists for tenders and KPIs for measuring success, you receive direct instructions for pilot projects and rollouts. BAS in the context of facility management and

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Property Management: Tasks and Responsibilities

Unclear task allocation between owners, property management, and facility management costs time and money and increases liability risks. This property management definition provides a practical, legally sound description of core tasks and responsibilities, as well as a clear distinction from facility management and asset management. You will also receive concrete guidance on how CAFM software digitizes typical processes, contextualizes relevant legal references in Germany, and identifies the KPIs required for control and reporting. 1. Definition and Differentiation: Property Management versus Facility Management

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Benefits of CAFM: Why its application makes sense

Computer-Aided Facility Management (CAFM) is a digital solution for managing buildings, facilities and resources. It centralises data on maintenance, rooms and costs in one platform. In contrast to Excel or paper, CAFM offers real-time analyses and automation that increase efficiency. It is particularly indispensable in the DACH region with strict standards such as GEFMA. The application pays for itself through measurable ROI in 2-3 years.[singu] Increased efficiency through automation CAFM automates routine tasks such as maintenance schedules

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The best tools for modern facility managers at a glance

Facility manager tools are not all the same - that's one of the first lessons every facility manager should learn. If you think it's just about managing buildings, then you've missed half the story. A study shows that companies using specialised facility management software can reduce their operating costs by up to 30%. Sounds good? Let's take a closer look. The three main categories To [...]

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IT Project Management 2026: Best practices for successful projects

Agile methods offer a flexible approach to IT project management that is particularly suited to dynamic and rapidly changing environments. These methods are best suited to teams working in software development or innovation projects where adaptability and rapid iteration are critical. However, a common misconception is that agile practices are universally applicable. In many cases, they cannot be used in traditional IT projects that rely heavily on fixed processes.

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ISO 9001 certification in facility management: A guide for 2026

ISO 9001 is the internationally recognised standard for quality management systems. In facility management, this standard plays a crucial role as it helps to increase the efficiency and quality of services. Implementing ISO 9001 is particularly beneficial for organisations that want to ensure consistent service quality in their operations. This standard is best suited to organisations that are willing to continuously improve their processes and provide customer-centric services. Particularly large

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What does CAFM mean? A (very) brief overview

CAFM, or computer-aided facility management, is becoming increasingly relevant as a key technology in the digital transformation of facility management. These software solutions optimise the management of buildings, facilities and resources through automation and data-based decisions. This extended overview looks at the definition, core functions, benefits, practical applications, software options, implementation challenges and future trends - a quick overview and to the point. 1 Definition of CAFM CAFM comprises software-based systems for the planning, management and control of property as well as

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CAFM software comparison: which solution is right for you?

The CAFM market is characterised by a large number of providers with very different functional scopes. The most powerful solutions are generally integrated platforms that centrally map and control properties, technical facilities, areas and resources. They are primarily aimed at medium-sized and large companies with complex requirements that bundle functions such as asset management, space and area planning, maintenance management, energy management and reporting in one system. A major disadvantage of these comprehensive systems is their complexity.

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Operator responsibility in facility management: what you need to know

Operator responsibility is a key issue in facility management, which is derived from a large number of legal requirements. In Germany in particular, operator obligations are clearly regulated, which represents both an opportunity and a challenge for companies. The legal framework not only defines obligations, but also liability risks that operators need to be aware of and manage. Legal framework in Germany Numerous laws and ordinances regulate operator responsibility. These include the Occupational Health and Safety Act (ArbSchG),

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