Mandatory e-invoices: what companies need to know in 2025

The e-invoicing obligation, which will come into force in Germany from 2025, is a significant step towards digitalisation and increased efficiency in accounting. Companies need to prepare for this new legal regulation now in order to avoid potential penalties or delays in payment transactions. The 2025 e-invoicing obligation not only affects large companies, but also smaller businesses that work with public sector clients. According to the EU directive on e-invoices, electronic invoices will be mandatory from 2025, [...]

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A comparison of target and actual taxation: advantages and disadvantages in tax law

The issue of debit and actual taxation plays a central role in German tax law and has far-reaching consequences for both companies and the self-employed. Essentially, there are two different approaches to sales taxation, each of which has its own specific advantages and disadvantages. Debit taxation is characterised by taxation at the time of performance, regardless of whether the customer has already paid or not. In contrast, the

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Top 5 advantages of a holding structure for small companies

Even in 2025, choosing the right holding structure will make a decisive difference for small companies. Many entrepreneurs are faced with the challenge of achieving their corporate goals efficiently while minimising risks and optimising their tax burden. A holding company can serve as a strategic tool here, not only to better utilise the legal framework, but also to create numerous synergies within a group of companies. Let's take a look at the five key

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Artists' social insurance: What you need to know

Artists' social insurance is an element of social security for self-employed artists and publicists in Germany. In a professional field that is often characterised by uncertainty and financial fluctuations, this special system offers valuable support. It enables creative people to keep their work in the foreground without having to constantly worry about the financial security of their social needs. The Artists' Social Security Fund (KSK) plays a central role in this by providing administrative and

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Graph databases in computer-aided facility management: revolution or facade?

At a time when data is seen as the new oil, we are experiencing a technological revolution in the field of computer-aided facility management. Graph databases are increasingly asserting themselves as an innovative solution to the challenges of managing complex buildings and their technical systems. But do they really represent a ground-breaking innovation or are they just a hyped trend? To answer this question, it is important to analyse the features and benefits of graph databases.

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7 tips for the successful implementation of computer-aided facility management systems

Implementing a computer-aided facility management (CAFM) system can be one of the biggest challenges for FM professionals. Given the complexity of modern buildings and the amount of data that needs to be managed, effective maintenance management is essential. A CAFM system not only provides a centralised platform for monitoring and managing operating costs, but also improves efficiency across the entire building management process. But how can such a system be successfully implemented? To provide you with a structured

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How to protect your limited liability company through effective risk management

In corporate management, effective risk management is crucial for any limited liability company. Whilst many directors may be aware of the challenges posed by market developments or competitive pressures, the risk is often not recognised in its entirety. Inadequate risk management can not only lead to financial losses, but also jeopardise the reputation and future of a GmbH. It is time for managing directors of a GmbH to learn to identify risks proactively

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The role of DIN 276 in cost accounting for construction projects

When it comes to cost planning in the construction industry, DIN 276 is almost indispensable (as is DIN 277, but that's not the point here). This standard has established itself as the cornerstone of construction costing and provides both professionals and clients with a clear structure for efficiently recording and managing the financial aspects of construction projects. In today's fast-moving construction industry, where time is money and cost transparency is of paramount importance

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10 common mistakes when choosing CAFM systems (and how to avoid them)

Choosing the right CAFM system can feel like choosing the perfect holiday - there are so many options that it's easy to lose track ("Honey, would you rather go to Bielefeld or the Maldives?"). While you're thinking about the latest CAFM solutions, you might be imagining how your facility management could run more efficiently and smoothly. But before you dive into the next adventure of digital building management, you should

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Error-free service charge settlement [how does it work and why is it important?]

Property accounting is a central part of property management, and error-free service charge accounting is one of the biggest challenges for property managers. To fulfil the responsibilities of a property manager, it is crucial to implement the right methods and tools to ensure transparency and efficiency in accounting. According to a survey conducted by Statista in 2023, over 60 % of property managers stated that accurate utility bills are crucial for satisfaction.

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CDE in BIM projects: An overview

In the crisis-ridden construction industry, CDE systems (CDE: common data environment) play a decisive role in the successful implementation of BIM projects. These software solutions not only enable the integration of data, but also promote collaboration between different players in the construction industry. According to a study by McGraw Hill Construction, around 75% of construction companies stated that the implementation of a CDE in BIM has improved their efficiency and productivity. Among the benefits

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Costs of ISO 9001 certification: effort versus benefit

ISO 9001 certification is not just a piece of paper, but a strategic tool for improving quality and efficiency within an organisation. However, many organisations looking at ISO 9001 requirements often ask themselves: "Is the cost of ISO 9001 certification really justified?" To answer this question, it is important to look at the various aspects of ISO 9001 certification and weigh up whether the expense is justified by the

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What to do in the event of a tax audit?

In Germany, tax audits (or company audits) are a topic that is often associated with nervousness and uncertainty for companies. It is not only an obligation, but also an opportunity to check tax compliance and the efficiency of company management. During a tax audit, companies can face various challenges that need to be overcome. In order to successfully prepare for a tax audit (which will come sooner rather than later, with

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Why the IFC format is the key to sustainable construction in 2025

In recent years, the IFC format (Industry Foundation Classes) has become an indispensable tool for design and execution in construction operations. This universal data format enables seamless interoperability between different software solutions in architecture, civil engineering and facility management. According to a study by McKinsey, the use of Building Information Modelling (BIM), which is closely linked to the IFC standard, has the potential to reduce construction costs by up to 20% and

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Prepaid expenses compared to deferred income: the most important differences

Accruals and deferrals play a crucial role in accounting, especially when it comes to accurately reflecting the economic reality of a company. Accruals and deferrals are fundamentally different from accruals and deferred income. But what exactly does this mean for your company? And why is it so important to understand these differences? Prepaid expenses represent future expenses that have already been paid but will only be recognised as an expense in future periods. These are

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Maintenance vs. repair: the differences must be clear!

In construction operations and facility management, the terms "maintenance" and "repair" are of crucial importance, but many professionals often use them interchangeably without recognising the fundamental differences. While maintenance focuses on measures to preserve the operational efficiency and safety of technical systems, repair refers to specific measures to restore defective systems. This distinction is not merely academic; it has practical implications for costs, resource management and strategic planning in the

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How to identify and manage toxic employees in the team

They exist in every professional environment - the toxic employees who lie like a shadow over the team dynamic. Their presence can have a significant impact on morale and productivity. It is therefore crucial to identify toxic behaviours early and manage them effectively. Management plays a central role in this, particularly in areas such as human resources management and conflict management. To identify toxic employees, managers should look out for specific signs: Negative attitude: frequent complaints or

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Optimise your SAP system in 2025 for better property management

Property management is a complex discipline that has become particularly challenging in the current environment ("...do we already have this AI, Mrs Müller?"). Implementing an optimised SAP system can significantly increase efficiency. Whether you're working with CAFM, IWMS or other facility management systems (we hope it's not EXCEL, are we?), the right configuration of your SAP can mean the difference between a smooth operation and a frustrating challenge.

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The management dilemma: flexibility vs. control in the world of work

Many companies are faced with a dilemma: how much flexibility can they grant their employees without losing control of the company's goals and processes? This question is particularly relevant in the context of management, as it is crucial to find a balance between freedom and structure. While flexibility fosters creativity and innovation, control is essential to ensure efficiency and quality. The challenge is how management styles can be adapted in order to

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