Cost savings through CAFM can be practically orientated via ROI-calculations, based on efficiency gains and reductions in Maintenance, energy and personnel. Studies show typical 20-60% savings in relevant areas. [Source / Source]
Calculation methods
GEFMA 460 standardises the profitability analysis: Determine costs (introduction, operation) and benefits (savings in 15 functional areas) via investment calculation with compounding factor. [Source]
Steps: 1. quantify effort (internal/external) (e.g. hourly wage × time). 2. evaluate benefits (e.g. € savings per process). 3. ROI = (benefit - cost) / cost × 100, amortisation in 2-3 years. [Source]
Tools like Excel or integrated CAFM-modules automate dashboards for KPIs such as cost per square metre.[Source]
Practical figures from studies
-
More than 60% of users save costs thanks to better Transparency and Efficiency; Trend study 2013: Documentation and services optimised.
-
20% lower maintenance costs, 15-25% Energy saving, 30-40% faster problem solving.[Source]
-
Energy example: Reduce consumption from 900 to 750 kWh/m² = 16.7% savings through monitoring and measures.[Source]
Through Automation reduce personnel costs by up to 30%.[Source]
Case study: DEPOT
With 480 Branches: 80% Automation of messages reduces processing time and external costs; ROI achieved in months through centralised control.[Source]
Assumption: 10 €/hour × 1 hour/report × 80% × 12,000 reports/year = 96,000 € savings.
Table: Typical savings
| Range | Savings per year | Source |
|---|---|---|
| Maintenance | 20% | [Source] |
| Energy | 15-25% | [Source] |
| Processes | 30-40% | [Source] |
| Total (study) | >60% users | [Source] |
Adapt to your portfolio: Multiply area × rate (e.g. 1 million m² × €5/m² savings = €5 million). [Source]
Deutsch 
English (UK)