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Comparing BIM software: Features, costs and selection criteria for FM

Facility managers and CAFM project managers often face the question of which BIM software truly supports ongoing operations and which solutions mainly offer planning visualization. This comparison provides a practical basis for decision-making, with clear FM requirements, integration criteria for CAFM, a detailed cost analysis, and an actionable evaluation and pilot process. Decision criteria and goal definition for FM Key message: Without clear, measurable goals, the selection of BIM software becomes a patchwork—many features, but no reliable handover […]

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GEFMA Guidelines: The standard for professional facility management

The GEFMA guidelines are the practice-oriented standard for professional facility management in Germany and provide the operational specifications that can be translated into CAFM systems. This article shows which GEFMA documents, especially GEFMA 100, are relevant for CAFM projects, how standards can be mapped to data models, interfaces, and SLAs, and which implementation steps must be included in your implementation roadmap. Practical checklists, mapping templates, and information on risks and audit criteria will help you implement GEFMA-compliant processes with minimal effort.

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Control room with several screens that display data and analyses for computer-aided facility management.

IWMS Software: Efficient Facility Management

In today's business landscape, the efficient management of physical infrastructure and operational processes is a crucial factor for business success. This is where integrated Workplace Management Systems (IWMS) come in. This article examines IWMS software in the context of facility management and is aimed at readers seeking a comprehensive understanding of the concepts, functions, and current developments in this field. And don't just focus on CAFM software ;-) 1. Introduction to IWMS and its Importance An Integrated

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The IT challenges of 2026: Trends and solutions

The year 2026 is approaching, and with it a series of developments that will have a lasting impact on the IT landscape. The speed at which technology is changing demands continuous adaptation and strategic foresight. Companies face the need to prepare their infrastructures, processes, and employees for the challenges ahead. This text highlights some of the key trends and the associated solutions. Artificial intelligence (AI) is no longer a futuristic concept, but an operational reality.

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CMMS Software: The ultimate solution for maintenance management

Modern maintenance is inefficient and prone to errors without digital control; a CMMS creates the structure for preventive maintenance, seamless maintenance tracking, and reduced downtime. This article explains in practical terms which functions a CMMS must provide, how it differs from CAFM and EAM, which providers are relevant, and how to concretely plan implementation, integration (ERP/CAFM/IoT), KPIs, and an ROI calculation. It is aimed at facility managers, maintenance managers, and IT decision-makers who require a sound procurement and

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Experts present innovative IT solutions for facility management and digitalisation.

Optimize your business processes with CAFM software

Efficient operational processes in secondary processes are the backbone of every successful company. This is where CAFM (Combined Area Facility Management) software comes in – a tool that enables you to master the complexities of your building management and achieve operational excellence. Think of CAFM as the control center of a well-functioning organism; it gathers information, controls processes, and ensures that every component works in harmony with the whole. Every organization that has physical premises and infrastructure,

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Accounting: The basics explained

This article explains the fundamentals of accounting and is aimed at readers who wish to familiarize themselves with the principles and obligations of this field. Accounting, often referred to as the "memory of a company," is a systematic process for recording, documenting, and analyzing all of a company's financial transactions. It serves not only to fulfill legal requirements but also as an essential tool for internal management and decision-making. Financial accounting forms the backbone of every

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Property Management: Tasks and Responsibilities

Unclear task allocation between owners, property management, and facility management costs time and money and increases liability risks. This property management definition provides a practical, legally sound description of core tasks and responsibilities, as well as a clear distinction from facility management and asset management. You will also receive concrete guidance on how CAFM software digitizes typical processes, contextualizes relevant legal references in Germany, and identifies the KPIs required for control and reporting. 1. Definition and Differentiation: Property Management versus Facility Management

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Benefits of CAFM: Why its application makes sense

Computer-Aided Facility Management (CAFM) is a digital solution for managing buildings, facilities and resources. It centralises data on maintenance, rooms and costs in one platform. In contrast to Excel or paper, CAFM offers real-time analyses and automation that increase efficiency. It is particularly indispensable in the DACH region with strict standards such as GEFMA. The application pays for itself through measurable ROI in 2-3 years.[singu] Increased efficiency through automation CAFM automates routine tasks such as maintenance schedules

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FM solutions compared: The right software for your company

Choosing the right FM solution is no small matter – in an industry where 70% of facility management projects fail due to inadequate software, the wrong decision can have disastrous consequences. Imagine being the facility manager of a large company and your current software has more bugs than a summer evening in the park. Frustrating, right? Current Trends in the FM Market: The market for FM solutions is developing rapidly. Cloud-based software solutions are now the standard.

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Cloud services for facility management: benefits and applications

The integration of cloud services into existing facility management systems is particularly beneficial for organisations looking for a flexible and scalable solution to optimise their operations. A common misconception is that integration is simple and requires no significant customisation. In reality, however, it often requires a comprehensive analysis of existing systems and their interoperability. Organisations should be aware that not all systems can work together seamlessly, which

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CAFM software comparison: which solution is right for you?

The CAFM market is characterised by a large number of providers with very different functional scopes. The most powerful solutions are generally integrated platforms that centrally map and control properties, technical facilities, areas and resources. They are primarily aimed at medium-sized and large companies with complex requirements that bundle functions such as asset management, space and area planning, maintenance management, energy management and reporting in one system. A major disadvantage of these comprehensive systems is their complexity.

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Create maintenance manual: Step-by-step guide

A well-structured maintenance manual is essential for the smooth maintenance of machines and systems. In this article, we will show you step by step how to create an effective maintenance manual that includes all the necessary components and helps you to optimise operational processes. Whether you want to create a digital maintenance manual or a template in PDF format, we have compiled the best tips and best practices for you. Let

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Facility manager software: digital tools for modern building managers

Facility management is no walk in the park; you obviously know that yourself, otherwise you wouldn't be reading this ;-) Between maintenance requests, cost management and the constant challenge of organising everything efficiently, things can quickly become chaotic. This is where facility manager software comes into play - the digital superhero that every building manager needs. Imagine being able to manage all tasks related to your building with just a few clicks. Maintenance management? Check! Space management? [...]

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Property management software: Management of property portfolios

Imagine you are the manager of a large property portfolio and have to juggle different software solutions on a daily basis - from accounting software to CRM systems. Frustration can quickly set in :-( According to a study by Gartner, companies spend an average of 30% of their IT budgets on integration projects. What if I told you that seamless integration of property management software can not only increase your efficiency, but also reduce costs?

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Choosing the right building management software for your company

If your organisation is still using outdated methods of facilities management, it could be like a five-star restaurant taking orders by fax. Not only is it inefficient, it's potentially disastrous for service. The right use of building management software can make the difference between smooth operations and a chaotic day-to-day. A well-defined list of requirements is the key to selecting the right software. Step 1: Take stock of current processes Before

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CMMS systems: The best maintenance management software for facility managers

Imagine you are a facility manager in a large office complex with over 500 employees. The heating system has decided to give up the ghost just as the temperature drops below zero. A nightmare, right? This is where the CMMS comes into play. A CMMS (Computerised Maintenance Management System) is not just a piece of software; it is your personal assistant for maintenance management and facility management. It helps you to organise all maintenance activities,

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